Wednesday
|
Members present: Councillors: |
Mrs A Webb Mr A Hollick Mr D Ellis Mr D Coulson Mr D Charge Mr R Rowlands |
Miss C Westgarth (Chairman) Mrs D Morison Dr C Chambers Mrs S Hyde Dr J McCabe |
In attendance: Ian Dewar CALC's Parish & Town Council Support Officer, Cllr S Harangozo (District Cllr) Mrs G Stoehr (Clerk) and 6 members of the public.
Comments and observations from members of the public
Mr Ian Dewar CALC's Parish & Town Council Support Officer was welcomed to the meeting and he gave a presentation on Quality Council Status. There was an opportunity for questions and a discussion on the scheme. Mr Dewar was thanked for attending.
A resident alleged that the meeting had not been advertised on the
notice board. As three members declared they had seen it the Parish Council
deemed the meeting was lawful and could continue. Concern was also expressed that members were
assembled at 7pm when Contact had said the meeting would start at 7.30pm. It
was noted that this was for the training session. The resident is to be sent a
copy of the agenda each month.
·
D Ellis declared an interest in item: 3.2 as a ‘Hereward Housing
committee member’.
·
Mrs Morison declared a personal interest in item: 3.
2. To approve the minutes of the
meeting on
2.0 On a proposition by Mrs Morison, seconded
by Mr Ellis the minutes of the meeting on
2.
3 Matters
arising or carried forward from the meeting including
3.
3.
Miss Westgarth, Mrs Hyde and Mr Charge are to attend the meeting and represent the Parish Council. It was also agreed to invite Brian Smith or Mark Kemp and Cllr Baldwin to attend the meeting. The complaints satisfaction form is to be carried forward to the next meeting pending the outcome of the site meeting.
3.
3.2 (4.2) Affordable housing survey
questionnaire[3]
It
was agreed to carry this item forward to the next meeting for further
consideration.
3.3 (4.3) Advertising in the conservation
area
It
was agreed to carry this item forward to the next meeting for further
consideration.
3.4 (
It was noted that there has been
4.
Cllr S Harangozo reported on:
·
The
SCDC Gypsy & Travellers Sites consultations
·
On a Major Survey to start on
Cambridgeshire’s traffic problems[4]
The Parish Council asked Cllr Harangozo to pursue the following on their behalf:
·
Missing
road name signs.
·
Weed
spraying
·
Travellers
in Woottens Close
·
The
outstanding certificate of lawful development notifications.
5. Finance
5.
Further to the
presentation at the beginning of the meeting from Ian Dewar it was agreed to
carry this item forward.
5.2 To receive the financial report and to
approve the payment of bills[5]
The financial report was received
and considered and checked by a member against the invoices and statements. On
a proposition by Dr Chambers, seconded by Mrs Morison it was agreed that the
payments as listed in the financial report should be paid plus: Moore Stephens £763.75, A Marsh £
|
SCDC (Rates) |
£ |
|
A Marsh (Pavilion) |
£90.00 |
|
Briar Security (pavilion) |
£52.87 |
|
LGS Services (admin support) |
£774.35 |
|
LG Stoehr (salary) |
£ |
|
Dent's (keys) |
£75.20 |
|
A Marsh (pavilion) |
£ |
The following was noted:
·
The annual Audit has now been concluded
and everything was found to be in order. A notice advertising the closure of
the Audit has been put up on the Notice Board.
·
£
6. To
receive reports and members items and consider recommendations there in
6.
Details of the PARC project[6]
were considered. It was agreed to invite
the PARC project to give their free overview training session. It was also agreed that Susannah Harris from
SCDC should be invited to attend the next meeting to discuss her offer to
assist with the youth projects in the Parish Plan.
6.
It was noted that there has been
recent problems with youngsters causing problems out of hours at the School and
intimidation of residents/people. It was highlighted that there had been four
phone calls made to the Police by the School but no response had been received
not even to the 999 calls! It was agreed that a complaint should be made to the
Police and Carly English.
In
response to the request for an alternative site it was agreed to suggest to the
Connections Bus that they use/relocate the position of their Bus to
6.2 Planning[7]
The
planning report was taken as read.
6.3 Tree Group
The
following was noted/considered:
·
The
Tree Group’s suggestions for the proposed replacement planting in The Valley[8]
and also Mrs Caine’s suggestions.
·
It
was agreed to consult in writing all ‘The Valley’ residents including those
overlooking the site. Mrs Hyde’s kind offer to hand deliver the letters was
gratefully accepted. It was agreed to carry this matter forward to the next
meeting to allow the consultation to take place.
·
Pond
area – It was agreed to seek quotes for the wall to be extended and to consider
these in the draft budget.
·
6.4 Assets review – to set a date
It was agreed that this should be
set for Saturday
It
was agreed to vary the order of business to take the following item next.
7.2 Andy
Marsh – Request for skip to enable the garage to be tidied
Andy Marsh’s request
for a skip to enable him to tidy the garage was considered and approved as long
as the skip is of an appropriate size.
6.5 TWG[9]
The
report was taken as read.
6.6 Proposal for a Multi Sport event in Comberton in 2007
Mr Coulson's suggestion for a
‘Comberton Combithon’[10]
a Village Sports Day on 23 June 2007 if possible was
considered. On a proposition by Miss
Westgarth, seconded by Mrs Hyde it was agreed that the Parish Council is
supportive of any event that brings together the community. While it is
expected that the event would be self-financing, the Parish Council agreed fund
costs up to the normal cost of its summer event budget if required. Mr Coulson
will organise the event with support from other representatives from the
village.
Mr Coulson is to check with the Cricket Club that it does not have a
prior booking for a home match on that date.
6.7 Village Hall representatives and
Steering Group representatives
6.7.0 Village Hall report[11]
The Parish Council paid tribute to
Ruby Prior, Comberton's oldest resident who had recently died. It was agreed to consult with the village as
to the name of the new hall. Miss
Westgarth is to write an article to be put in ‘Contact’.
It was noted that the hall is progressing
well and that the electricity in the new hall had been switched on today. The village hall is in the process of being
demolished and the electricity to this has been cut off. Mrs Prior's relatives kindly offered her
chair lift for use in the new hall.
Alternative venues for lettings have been arranged whilst the Village
Hall is out of use, this has include use of the pavilion.
7. To consider matters arising out of
correspondence/communications received including
7.
The e-mail from B Cook (VH Trustees) dated 2
The Parish Council
noted the business plan - a work in progress report had been received at the
last meeting. It was hoped that the
trustees would obtain the outstanding funds to enable the car park and external
works to be completed before too long.
However some funds were in place to do the basics so that the hall could
open shortly.
7.3 Community Strategy & briefing
Noted.
8. Closure of meeting
There was no further business and
the meeting closed at
Signed ……………………………………. .Chairman
…………………date
These reports are listed for ease of reference only and do not form
part of the minutes of the meeting.
[1] Letter/response
from Mr R Preston dated 4/
[2] The Valley - Legal advice from NALC re: the appropriation of land
out of the (POS)
[3] Affordable
housing survey questionnaire
[4] Major Survey to
start on Cambridgeshire’s traffic problems
[5] Financial Report
[6] Details of the PARC project
[7] Planning report
[8] The Tree Group’s suggestions for replacement planting
[9] TWG report
[10] Document from ‘Comberton Combithon’ re: ideas for a Village Sports
Day
[11] Village Hall report
[12] E-mail from B Cook (VH Trustees) dated 2
[13] Community
Strategy & briefing