COMBERTON PARISH COUNCIL
Minutes of the Annual Meeting of the Parish Council
held in
the Old Village Hall on Wednesday
|
Members present: Councillors: |
Mr A Bailey Mr M Bennett Mr D Charge Dr C Chambers Mr A Hollick Mrs S Hyde |
Dr J McCabe, Mrs D Morison Dr H Roscoe Mr R Rowlands Mrs A Webb Miss C Westgarth (Chairman) |
In attendance: Cllr
The proposal by Mrs Morison, seconded by Dr McCabe that Miss
The proposal by Mrs Morison, seconded by Miss Westgarth, that Dr Janet McCabe be elected as Vice-Chair was carried unanimously.
On a proposition by Miss Westgarth,
seconded by Mrs Webb it was resolved that Dr Brian Burton of
On a proposition by Mrs Morison, seconded by Mrs Webb the following was agreed:
Terms of Reference - Comberton Parish Council Planning Committee (The Planning Committee for short) is delegated:
· To consider and determine, on the Parish Council's behalf, all matters relating to residential planning and development control in the parish (up to 2 dwellings per plot and all associated planning applications e.g. walls, extensions etc).
· To consider and make recommendation on all matters in the adjacent parishes having impact on Comberton parish and to make recommendation to the Parish Council.
· To hold public meetings to gauge residents' views as appropriate
· To respond to communications relating to planning matters.
· To consider and respond to all matters relating to previous applications (e.g. amendments, enforcements, appeals etc).
· To discuss all matters relating to planning matters with officers at the local authorities.
· To attend and represent the Parish Council at SCDC Development Control Committee meetings.
· To consider all matters relating to the conservation area and to make recommendation to the Parish Council.
· To consider and draw up a draft village design statement and to make recommendation for its adoption to the Parish Council.
· To consider all matters relating to commercial applications and other non-residential development within the village and to make recommendation to the Parish Council.
·
To consider all matters
relating to development of 3 plus dwellings and to make recommendation for the
approval or otherwise to the parish council and where appropriate make
recommendation for the terms of any S
· To consider any recommendation by the Tree Group and/or Tree Warden on tree applications within the conservation area and to respond to the District Council.
· To consider all matters relating to any landscape or character assessment and to make recommendation.
The Planning Committee:
· Must have due regard to the Parish Council's Standing Orders at all times. In particular that meetings must be held in a public place, properly convened and decisions clearly minuted. It must act as a corporate body.
· Must also respond to any direction given by the Parish Council.
· Membership shall be six members with a quorum of three. These members shall be Miss Westgarth, Mrs Morison, Mr Charge, Dr Roscoe, Mr Bailey and Mrs Webb.
· Should elect from amongst its members every six months a Chairman who is authorised to sign all correspondence and planning responses during their term of office.
· May set up sub groups (working parties) that may meet informally to discuss aspects of the Planning Committee's work and to prepare recommendations for the Committee’s consideration. The working parties may contain persons not on the Parish Council.
· May invite individuals, groups and organisations and/or officials to attend its meetings as appropriate and public participation at the meetings is at the Committee’s discretion.
·
May seek free advice or
information from the District or County Councils and/or other body to enable it
to understand or carry out its duties more effectively or to bring
recommendation to the Parish Council if there is a cost implication to the
Parish Council.
Terms of Reference - Comberton Parish Plan Implementation Committee (PPIC for short) is delegated:
· To implement the Comberton Parish Plan and to proactively drive it forward.
· To apply for grants and other funding on behalf of the Parish Council and to spend, with due regard to Council's standing orders and financial regulations:
- Funding allocated by the Parish Council
- Specific grant and other funding received for the Parish Plan projects.
PPIC
· Must have due regard to the Parish Council's Standing Orders at all times. In particular that meetings must be held in a public place, properly convened and decisions clearly minuted. It must act as a corporate body.
· Must respond to any direction given by the Parish Council.
· Membership shall be six members with a quorum of three. Because of its delegated powers relating to finance the PPIC Committee membership shall be restricted to members of the Parish Council. These members shall be - Mr Bennett, Dr McCabe, Dr Roscoe, Mr Rowlands, Mr Charge and Miss Westgarth.
· May set up sub-committees as required and may co-opt non-members of the Council to the sub-committees. Two sub-committees will continue in the first instance and these shall be one for sport and recreation, including youth and one for highways and transport.
· Should elect from amongst its members at its annual meeting a Chairman and a Vice-Chairman.
· May invite individuals, groups and organisations and/or officials to attend its meetings as appropriate and public participation at the meetings is at the Committee’s discretion.
· May seek advice or information from the District or County Councils and/or other body to enable it to understand or carry out its duties more effectively.
· Should liaise with other Parish Council committees as appropriate.
Terms of Reference:
· Brief: A group to consider and respond to new ideas and initiatives and to make recommendations to full council for its consideration.
· Administrative matters: No formal agenda, minutes or meeting room required etc as group not committee
· Financial matters: Delegated to arrange and spend the Community Events budget annually in conjunction with the Clerk.
· Membership: all members to be invited to attend and participate. Miss Westgarth Mr Hollick (convenors)
The Focus Group
· Must have due regard for the Parish Council’s Standing Orders.
· May seek advice or information from the District or County Councils and/or other body to enable it to understand or carry out its duties more effectively.
· Should liaise with other Parish Council committees as appropriate.
Terms
of Reference:
· Brief: A group to consider and monitor all matters relating to trees and hedging in the public areas of the parish and on land owned or managed by the Parish Council.
The Group is asked to:
- Monitor all trees owned by the Parish
Council as detailed in the Tree Survey report dated January 200
- To consider all matters relating to trees in private ownership where they impact on the public areas and to make recommendation to the appropriate authority.
- Consider all tree applications for work within a conservation area and to make recommendation to the Planning Committee for a response.
- Consider all implications relating to trees
and hedging as part of planning applications and S
· Administrative matters: No formal agenda, minutes or meeting room required etc as a working party not a committee
· Financial matters: The Clerk and Mrs Morison are delegated to spend the budget allocated each year for tree maintenance having due regard for the Council’s standing and financial orders.
· Membership: Mrs Morison, Ms Wakelin, Mr Robert Cook (Tree Warden) It was agreed to ask Ms Wakelin and Mr Cook if they would be willing to accept the nomination to continue on the group. The Chairman, as detailed in Standing Orders, is ex-officio on the Group.
On a proposition by the Chairman the
Parish Council recorded its appreciation for all the work undertaken by the
Tree Group during the last twelve months.
Brief: The members named below are asked to research and attend meetings relating to their area of representation and to report regularly to the Parish Council. Members are also asked to make clear recommendation for action to the Parish Council as and when appropriate. Members should have due regard for the Parish Council’s Standing Orders at all times.
2. To approve apologies
Cllr
3. To approve the minutes of the meeting on
On a proposition by Mr Charge, seconded by
Dr Chambers the minutes were approved as a true record after the following
amendments: item 8.2 to read ‘trial dig’ and item 8.
4. Matters arising or carried forward from the meeting
4.
4.
4.
A letter is to be sent to Ms Reynolds with a
copy to Mr Lines asking for clarification on the roles of both Ms Reynolds and
Mr Lines and also asking her to review her stance on the installation of the
sign.
Cllr Baldwin was asked for his support in
resolving this matter.
4.
4.2 (
The Chairman welcomed PC Chris Bradley and Ms Aime Meston Police Community Support Officer (PCSO) to the meeting. It was noted that:
· PCSOs would normally patrol in pairs or accompanied by a Community Beat Manager (CBO)
· she would be contacting all the Neighbourhood Watch Co-ordinators in the village
· There was a new non-emergency contact number of 0845 456 4564 for the Police
· PC Bradley and Ms Meston would follow up on the complaints regarding young people with ball baring guns
· The Police would send Guardian Awareness Programme (GAP) letters to parents of youths who were found to be misbehaving or in possession of alcohol etc.
4.3 (6.3) Section
It was
noted that Contact did not require its grant for this financial year.
4.4 (3.
Letters of complaint from Mr &
Mrs Marshall and also Ms Gardner were received and considered. On a proposition
by Dr McCabe, seconded by Mrs Morison it was agreed that a full
and comprehensive consultation had taken place the Council had followed
procedures correctly and that the latest designs should be sent to both Mr
& Mrs Marshall and also Ms Gardner.
It was
noted that
·
As early as
·
The delay in installing the shelter and agreeing
the exact location had been as a result of lack of time and human resources.
·
In January 2005 the Parish Council wrote again to
residents in
·
The Parish Council appreciate that Mr
& Mrs Marshall are disappointed with its decision to install the shelter
near their home. However when reaching its decision it also took into account
the greater parish benefit of having the amenity and given the recent
discussions with the Highway Division it was satisfied that the shelter can be
installed and that the visibility splays can be achieved.
·
In conclusion the Parish Council believe that the
matter has not been railroaded through as suggested but that it had bent over
backwards to accommodate all views and perspectives and has accordingly changed
and modified the design and the location.
·
in response to Mr Marshall’s comments regarding Mr
Cooper’s attitude. Although no representative from the Parish Council was
present at the meeting the Parish Council wish to put on record that it in all
the its dealings with Mr Cooper it has without exception always found him to be
totally professional, polite, constructive and very open to comments and points
of view from others.
4.5 Other
4.5.
It was noted that this would be
carried forward to a future meeting and that the views of the residents who did
not sign the petition should be taken into account when the matter was
considered.
5.
Cllr Baldwin was welcomed to the meeting.
He explained his background was in contracting and waste management and had an
incite in to may county council matters. He offered to facilitate matters
between the Parish Council and the County Council were he was able. He was
asked if he would kindly send a written report prior to future meetings.
6. Parish Plan
Nothing to report a meeting is to be arranged.
7. Finance
7.
The invoices and bank statements were checked by Dr Chambers.
|
SCDC |
£ |
|
St Marys Church |
£750.00 |
|
Old School House |
£ |
|
Comberton Scouts |
£ |
|
|
£ |
|
Peter Oakes |
£ |
|
CALC |
£508.89 |
|
C Westgarth |
£6.89 |
|
BT |
£ |
|
Allianz Cornhill |
£ |
|
|
£646.00 |
|
LG Stoehr |
£ |
|
LGS Services |
£739.38 |
7.2 Clerk’s
terms and conditions
It was agreed to take this at the end of the meeting.
7.3 Requests for a S
It was
noted that no supporting letter had been received and therefore this would not
be discussed.
7.4 To approve the accounts for FY ending
2005 and complete the annual return and statement of assurance
The accounts as
receipts and payments had been circulated> it was agreed to carry this item
forward to the next meeting to allow time for the income and expenditure
accounts to be circulated.
8. To receive reports and consider recommendations contained
in the reports
8.
The Planning report was taken as read.
8.2 Village Hall representative and Steering Group representatives
Nothing to report.
8.3 Tree Group
On a proposition by Mrs Morison, seconded by Miss Westgarth the Tree Groups suggestion for wild flower seeding near the end of The Causeway to enhance the rural aspect was approved with the cost coming out of the tree groups budget. It was noted that the Groundsman would liaise with the Tee group over this and also the proposals for the pond wall.
A letter is to be sent to Mr
9. To consider matters arising out of
correspondence/communications received including
9.
The letter from Mr Fisher was
noted and it was agreed to carry this matter forward to the next meeting.
9.2 In response to the
request from PD Builders for right of access to the land to the rear of 43 Long
Road on a proposition by Mrs Morison seconded by Miss Westgarth it was resolved
that the Parish Council would not sell lease or grant
right of access across its public open space on this occasion.
A letter from Mr Bryant, Bidwells and the telephoned advice of Mr David Stead, the Parish Council’s Solicitor were both considered.
On a proposition by Dr Chambers, seconded by Mrs Morison it was agreed that the paragraph in Mr Bryant’s letter saying they would not be prepared to extend the definition to allow the land to be used as parkland, or general recreation area for the use of the community’restrictions was unacceptable to the Parish Council and it was agreed that a meeting should be arranged with Mr Banks to discuss this further. It was agreed that Miss Westgarth, Mrs Morison and Cllr Harangozo should meet with Mr Banks and report back to the Parish Council at its next meeting.
7.2 Clerk’s
terms and conditions
At
At
There was no further business and the meeting closed at
Signed ……………………………Chairman ……………………date.