Wednesday 13 September
Mrs A Webb
Mr A Hollick
Mr D Ellis
Dr J McCabe
Mr D Coulson
Miss C Westgarth (Chairman)
Dr H Roscoe
Mrs D Morison
Dr C Chambers
In attendance: Mrs G Stoehr (Clerk), Cllr S Harangozo (District Cllr) and 8 members of the public.
Comments and observations from members of the public
In response to
the agenda item expecting representatives from CCC to be present to discuss the
· The Transport Working Group (TWG) report was summarised.
· There was a near accident between a speeding HGV and a bus which was pulling out around parked cars resulting in the HGV mounting the pavement.
There are no interactive signs
or surface traffic calming in
· Need to re-design the speed management etc throughout the village.
· When the A428 is completed this may take the pressure off however it may increase housing traffic etc.
· Traffic density at school times.
· Funding responsibilities plus options including SRTS and Jointly Funded Minor Improvement Scheme.
· Have the views of residents changed since the public meeting 4 years ago? Is there another need for a consultation.
· If bumps are being considered then thought must be given to those living adjacent.
Proposal for 40mph at
· The criteria for 20mph areas e.g. by schools?
Mr Coulson arrived at this point.
Satisfactory apologies were received from Cllrs: Mrs S Hyde and D Charge (out of parish). A Bailey’s resignation was noted. The notice of casual vacancy has been advertised and the District Council has been informed.
2. To approve the minutes of the meeting on 12 July
On a proposition by Mrs Hollick, seconded by Mr Coulson the minutes of the meeting were approved as a true record and signed by the Chairman with the following amendments:
· The page numbering to start at 407
· Item 9 ‘Charing’ should read ‘Chairing’.
The minutes of the public meeting were accepted as a true record.
3. CCC matters including Barton Road, The Valley including TWG report
report from the Transport
about the interactive sign for
The report from the Transport Working Group on The Valley was considered. It was agreed to seek advice from CALC on the legal implications of the recommendations and carry this item forward to the next meeting to allow time for advice to be sought.
4. Matters arising or carried forward from the meeting including
4.1 (7.6) Parking problems by the pond and offer of voluntary installation of bollards
It was noted that no responses had been received to the article place in Contact seeking residents’ views. On a proposition by Mr Hollick, seconded by Mrs Webb it was agreed to wait until the car park is open and then revisit the this item if necessary. It was also agreed to inform the gentleman who kindly offered to help of the decision made.
Mrs Morison arrived at this point in the meeting.
To consider the affordable housing survey questionnaire to be undertaken by
The following were noted:
· Letter from Laura Razzell, Rural Housing Enabler enclosing the following:
o NHS parish housing needs questionnaire.
o DEFRA parish housing needs questionnaire.
· A letter from Mr Tim Scott expressing disappointment and annoyance at finding out at a public meeting about the proposal for housing when he will be reasonably affected and disappointment that Cllr Harangozo (District Cllr) did not inform him.
· The response by Cllr S Harangozo that he did not know who the owner/tenant farmer was was noted.
· The Parish Council asked Cllr S Harangozo to contact Mr Scott in person.
On a proposition by Miss
Westgarth, seconded by Dr Chambers it was agreed that neither questionnaires
were acceptable to the Parish Council.
It was agreed that Dr McCabe and Dr Chambers should form a working party
to meet with Laura Razell to draft an acceptable questionnaire that meets the
Parish Council’s needs and bring a recommendation to the next meeting. The vote was recorded as 8 in favour and
4.3 Advertising in the conservation area including comments from residents
Further to the last meeting and comments from businesses a letter and personal representation from Mr S Tunstall, Comberton Antiques was noted. On a proposition by Miss Westgarth, seconded by Mr Coulson it was agreed that the Planning Committee should discuss this matter with South Cambridgeshire District Council’s Planning Conservation Officer and find out what is acceptable then meet with the village business’s to discuss further and bring a recommendation to the next meeting.
4.4 (3.5) Clerk’s new contract
On a proposition by the Chairman it was agreed to carry this item forward to the end of the meeting.
report from Cllr S Harangozo (District Cllr)
regarding affordable housing a renewable energy technologies exhibition, the
recreation ground extension article in the SC News, a request for a regularly
updated 3 month forward programme & grass cutting in
6.1 To receive the financial report and to approve the payment of bills 
The financial report was received and considered and checked by a member against the invoices and statements. On a proposition by Dr Chambers, seconded by Mrs Morison it was agreed that the payments as listed in the financial report should be paid.
Connections Bus Project
Public Works Loan Board
a proposition by Dr Chambers, seconded by Mrs Morison it was agreed that
as the Valuation Office Agency’s invoice is not in line with the written
contract that Comberton Parish Council should only pay £300 plus VAT and not £
6.2 To consider the quotation for the tennis court repair - £385.53 Universal Fencing
It was agreed that members would try to repair the fencing themselves.
It was agreed to take items; 6.3 & 7.6 at this point together.
7.6 Old village shop at the corner of
6.3 Notice board land registration – adverse possession
noted that the land had already been registered to the adjacent premises in
6.4 Damage to the bench at the sensory garden
Damage to the bench at the sensory garden and its report to the Police were noted. The bench has been removed from the site. Its replacement will be considered when the budget is drafted.
6.5 EDF cables lease
It was noted that the estimated cost of the solicitor’s work had risen from £500 to £2000 with no explanation. It was agreed to seek a quote from another Solicitor if required and proceed only if the costs are within £500.
7. To receive reports and members items and consider recommendations there in
7.1 Parish Plan including Youth work & Connections Bus report
Mr Bob Candlin’s request that he be released from the contract due to ill health was unanimously agreed by the Parish Council.
The report from the Connections Bus was noted. It was agreed to explore alternatives to deliver youth work contract and carry this matter forward to another meeting.
The planning report was taken as read.
7.3 Focus Group – summer event
The Picnic in the Park which was held at the beginning of September report was noted.
7.4 New Police Officer
In response to the letter of introduction from the new police officer, Carly English it was agreed that there would be benefit in meeting her but not for her to spend a long time at the Parish Council meeting as her time would be better spent out in the community. She is to be invited to report on matters either raised by the Parish Council, on village incidents or on her presence in the village to each meeting.
7.5 Post services
It was noted that there are still problems occurring with post not being delivered or being delivered late. It was agreed to put an article in Contact to find out the extent of the problem.
7.6 Old village shop at the corner of
This item was taken earlier under item: 6.3.
7.7 Maintenance of the flower beds at the cross roads
It was agreed to seek a contractor or volunteer to weed the flowerbeds (monthly) and to undertake a quick sweep of the bus shelters (weekly).
The order of business was varied to discuss the next two items together.
7.8 Village Hall representative and Steering Group representatives
The business plan from Mr Catlin and the recent letter from B Cook and the enquiry from Mr Burton about buildings insurance were considered and it was noted that:
· The expected completion date in October.
· Disabled access/chair lift costs. It was confirmed that the possibility of grants was being explored.
· The Trustees were dovetailing the demolition of one hall and moving to the other.
It was also noted that:
· The Solicitor had been instructed to complete the preparation of the lease so that it is ready for signing by both parties.
In respect to 25.
o The lease will only be completed when the certificate of practical completion is issued.
o The demolition of the Old Village Hall and the construction of the car parking spaces form part of the works so the certificate of practical completion should only be issued when these works have been done as well.
o The Parish Council will take out buildings insurance once the Trustees have provided the estimated value of the new hall the cost of which will be reimbursed in full by the Trustees. The Trustees must insure for public and employers liability and also contents.
The demolition of the old hall does not automatically
The Trustees' copy of the
On a proposition by Dr Chambers, seconded by Miss Westgarth that the Lease could be signed on receipt of the certificate of practical completion which should include the demolition of the Horsa Hut and the completed work to the car park.
8. To consider matters arising out of correspondence/communications received including
8.2 Reception year admissions – Mrs Huntington
Miss Westgarth, and Mrs Morison declared a personal interest in this matter as governors at the school. Mrs Webb declared an interest as an employee at the school. In response to the email received from Mrs Huntingdon the Council did not consider this to be a matter for it and that the appropriate guidance to contact the LEA had already been given.
8.3 Andy Marsh - Request for shelving in the pavilion store room
response to the request for shelving in the pavilion store room on a proposition
by Mr Hollick, seconded by Miss Westgarth approval was given for the purchase
of shelving to the maximum value of £
8.4 Contact Editor – letter from Mr Banyard – PC response
In response to the letter from the ‘Contact’ editor offering the Parish Council an opportunity to respond to Mr Banyard's letter to the editor it was agreed to respond as follows:
1. Firstly whilst everyone is entitled to their opinion the Parish Council find Mr Banyard's comments egregious and ill informed. The Parish Council cannot be accused of dishonesty. All decisions are minuted and the minutes are available for public inspection and are available on the parish website and on request from the Parish Clerk.
2. Secondly the issue of the proposed land purchase had been dragging on for many years. In the 1980's the Parish minutes record the negotiations between the Parish Council and the land owners. These recent negotiations were not easy and there was a point where the Council had to decide if it was to continue with the purchase. Guided by the Parish Plan which was undertaken in 2003 which clearly identified the desire of the parishioners for the Parish Council to pursue the land purchase the purchase was finally completed.
3. Lastly the Parish Council does regret the decision that was made to remove the trees in the valley and this decision was not taken lightly and the Parish Council has already apologised in person to the adjacent residents who attended a meeting to voice their concerns. The Parish Council's Tree Group is looking into replacement trees of which will be both mature and of a more suitable root stock.
8.5 SCDC's draft Gambling Policy
8.6 SCDC Race Relations Policy
4.4 (3.5) Clerk’s new contract
The meeting was reopened at
9. Closure of meeting
There was no further business and
the meeting closed at
 Report from ‘Comberton
Parish Council’s Transport Working Group’ on
 Report from ‘Comberton Parish Council’s Transport Working Group’ on The Valley
 Housing Needs survey conducted by Laura Razzell, Rural Housing Enabler
 NHS parish housing needs questionnaire.
 DEFRA parish housing needs questionnaire
 Letter from Tim Scott
 Letter from
 Cllr S Harangozo’s Report
 Financial Report
 Connection Bus Report
 Planning report
 Focus Group – summer event
 Letter of introduction from the new police officer, Carly English
 Village Hall Business Plan
 Letter – B Cook
 Letter from Mrs Huntington re: Reception year admissions
 Andy Marsh - Request for shelving in the pavilion store room
 Letter from ‘Contact’ Editor re: letter received from Mr Banyard
 SCDC's draft Gambling Policy
 SCDC Race Relations Policy