COMBERTON PARISH COUNCIL

Wednesday 14 December 2005 in the Old Village Hall at 7.30pm.

 

Members present:

Councillors:

Dr H Roscoe

Mr A Bailey

Mr R Rowlands

Mr D Charge

Mr A Hollick

Dr C Chambers

Mrs D Morison

Miss C Westgarth (Chairman)

Mrs A Webb

Dr J McCabe

In attendance: Cllr S Harangozo, Mrs G Stoehr (Clerk) and 4 members of the public.

 

1.         To approve apologies for absence

Members Mr M Bennett (overseas), Mrs S Hyde (family commitment) and Dr B Burton (who had resigned from the Council)

2.         To approve the minutes of the last meeting on 9 November 2005

On a proposition by Mrs Morison, seconded by Mr Hollick the minutes of the meeting were approved as a true record and signed by the Chairman after one amendment in to (3.3) insert words ‘mechanical works to the’.

It was agreed to clarify if the works would to be undertaken by the District Council would be hand or mechanical.

3.         Matters arising or carried forward from the meeting for discussion/decision

3.1       To note the Clerk’s report[1]

            There was nothing to report as all outstanding issues are still ongoing.

3.2       (3.2) Plastics recycling to consider parishioners’ views on the suggested relocation of the facility

            Since the petition asking that the plastic recycling be relocated, residents' letters in response to the article published in Contact were considered.[2]:[3] [4] [5] [6] [7] [8]

            On a proposition by Miss Westgarth, seconded by Mrs Morison it was agreed that the plastic recycling facilities should remain in the Recreation Ground car par and that the Parish Council would closely monitor the facilities and ensure that there are no issues with litter and noise.  It was also agreed that if became necessary the Transport Working Group should conduct a survey. 

3.3       (3.3) Review of work carried out in Comberton (by the PC, local authorities and the water authority) since the last great flood in order to prevent a recurrence

            Mr Hollick reported that he and Dr Burton had walked the entire awarded watercourse and a lot of the riparian ditches.  It was noted that a meeting has been held on Monday morning with Anglian Water and Mr D Vacher and it was confirmed that the Council now had a map of all the under road drains, roadside drains, riparian ditches and awarded ditches in the parish.  A meeting has been arranged with Pat Matthews for Friday.

            It was agreed to put together all the historical data for future reference.  The Parish Council recorded their thanks to Mr Hollick and Dr Burton for all their hard work.  The Parish Council also expressed its regrets at loosing Dr Burton who had been a valuable member with his involvement with the village hall and drainage issues.  It was agreed to write a letter thanking him for his efforts whilst on the Parish Council.

3.4       (3.4) CCC matters including path to the rear of the school, Barton Road roundabout & CVC traffic calming response from Mark Kemp

3.4.1    A reply from Mark Kemp dated 6 December 2005[9] and a copy of a letter received in 2004 from M Davies regarding JFMI Scheme completed 2002[10] to which Mr. Kemp referred were noted.  It was agreed to progress this to South Cambridgeshire Area Joint Committee and that a if possible Mrs Morison or another member should attend to represent the Parish Council.

It was noted that the Barton Road roundabout had been moved closer to Long Road slows traffic from the village out however it resulted in increased traffic speeds along Barton Road from the .  A recent email from the Transport Working Group (TWG) to Mr D Lines[11] was noted.  The road markings at the Herringfield Drift junction need marking out and there is a need for kerbing throughout to slow down traffic.  It was agreed that a letter should be sent to Sue Reynolds expressing the Parish Council concerns about safety at this junction and suggesting that a shaping of the Barton Road just before the roundabout may be required to pinch the road. It was also agreed to ask what other plans the County Council had for the area to prevent accidents at this spot and to also ask for a reply to the previous letter.

3.4.2    Path to rear of school – It was noted that the evidence from CCC is still outstanding. A reply from Mr Bayard’s letter stating that as ex chairman to his recollection the position with the path was that the County Council (LEA) owned the land however the Parish Council had for many years maintained the path for the benefit of residents wishing to access the recreation ground from the Janes Estate. Mr Banyard, who was present, was thanked for kindly providing the information.

3.5       (3.5) Kebab van update and correspondence from resident

An email from Juli Stallabrass dated 16 November 2005[12]. explained that following discussions with the kebab van owner it had been agreed that:

1.      Trading would be reduced from 6 days to 2 days (Wednesday & Friday only).

2.      Trading hours would be cut down to 11.00pm Wednesday and 11.30pm Fridays - they will not use their extra hours.

3.      This arrangement would be subject to a probationary period to become effective as of next week - and be subject to review in March 2006. 

4.      A review of this arrangement would be done two weeks prior to 31st March 2006 - to include the Parish Council and interested adjacent residents and businesses.

5.      All current conditions will apply.

It was agreed that the proposals put forward to the Parish Council were acceptable and that it would be monitored. This matter is to be an agenda item in February/March.

3.6       (10.3) Barrington Cemex application to consider the procedure for considering the application when it arrives

            Correspondence from Barrington[13], Harlton[14] and Haslingfield[15] Parish Councils and a document titled ‘Cemex plqans to expand Barrington cement works and its potential imapct’ were considered..  Dr C Chambers distributed the plans by Cemex[16] to expand for consideration.  Concerns were expressed on Barrington works and its potential impact with regards to the following:

·        The incinerator.

·        Airborne emissions plus potential particulate fall within a 2.5km radius.

·        Traffic implications.

Disappointment was expressed that Cemex had ignored the Parish Council’s request to hold an exhibition within the Parish.  It was agreed that the Planning Committee are to arrange a public meeting in to seek the residents’ views on the application.

4.         County Councillor and District Councillor reports

4.1       Cllr D Baldwin’s report was noted[17] as was his personal interest in waste treatment.

4.2       Cllr S Harangozo reported on ‘Greening our Villages’ and that £3,000 funding is still remaining.  The Parish Council were asked to consider a project that could be undertaken perhaps in liaison with the school.  If the money is not spent then it will be shared between the villages.

Dr H Roscoe declared an interest in this item as a committee member for “Greening our Villages”.

5.         Parish Plan

5.1       To consider the proposal to contract Mr R Candlin as a professional fundraiser for youth work and his terms of reference

The Parish Plan Implementation Committee (PPIC) Report for December 2005[18] and terms of reference[19] for a fundraiser/project worker were received and considered. On a proposition by Dr Roscoe seconded by Dr Chambers it was agreed to accept PPIC’s recommendation to contract Bob Candlin to:

·        Establish a permanent weekly youth club for 12 to 17 year-olds in Comberton, with the possibility of extending this to other associated activities in the longer term.

·        Recruit 2 youth workers for the above (one male; one female).

·        Ensure that a suitable location for the club is provided. In the first year of operation this is likely to be the Pavilion on the recreation ground which will need appropriate upgrading (improvements to lighting and heating; provision of coffee bar facilities etc.). Thereafter it is likely to be the new village hall with the pavilion used for additional activities.

·        Ensure that the required equipment is in place for the youth club, including music systems; computers; games, etc.

·        Ensure that all regulations are complied with.

·        Begin work on the establishment of a youth council that will have inputs into village decision making processes.

·        Acquire funding from suitable sources for all the above with the objective of self-sustainability within 2 year.

It was also agreed to delegate the following to PPIC:

·        To firm up the contract.

·        Contract of the Youth Bus until April.

·        Send an email to Bob Candlin informing him that the contract will not start in January but once the contract had been issued.

Dr Chambers is to join PPIC to assist with the contract to include trigger points and formalise the agreement where appropriate.

6.         Finance & procedural matters

6.1       To receive the financial report and to approve the payment of bills[20]

The financial report was received and considered and checked by a member against the invoices. On a proposition by Mrs Webb, seconded by Mrs Morison it was agreed that the payments as listed in the financial report should be paid plus  MW Landscapes £123.38 and C Westgarth (reimbursement ingredients lights event) £38.75

Expenditure for approval

£

SCDC

£78.00

Engineering Design Plastics Ltd

£206.02

Procam Agriculture

£12.34

Royal Mail

£108.00

Mills and Reeve

£4139.30

MD Landscapes

£329.00

Phil Smith Carpentry

£65.00

Centrewire

£549.19

Ridgeons

£4.80

LG Stoehr

£128.74

LGS Services

£831.70

Universal Fencing

£2341.63

Mills and Reeve

£1564.67

N Gristwood

£646.00

The following was noted:

·        CCC grass cutting grant of £1400 had been banked and will show on the next statement.

·        O/S inland revenue electronic return refund of £250.

6.2       Budget review of income & expenditure this FY

The Parish Council considered the budget review detailing income and expenditure to date against the agreed budget and the report from the RFO detailing money in the reserves, the baseline budget and items to be taken into consideration when setting the budget for the forthcoming year.

6.3       First draft of the budget for 2007 & to consider special projects etc

It was noted that St. Mary's Church[21] and the Mobile Warden Scheme had both written seeking financial support and that Comberton Contact and The Old School House had written saying that they did not require any support in the forthcoming year.

Items 10.1 & 10.2 were also taken at this point in the meeting.

10.1     SCDC recycling credits and Footway lighting – to consider the financial implications

10.2     CCC possible reduction in agency services verges grant

The following letters were noted;

·        Correspondence from Cllr Mrs. Daphne Spink & Paul Quigley both at SCDC regarding Council Tax capping, community recycling payments and Footway lighting was noted.[22] [23].    

·        Letter dated 5 December 2005 from Michael Oakman Cambridge County Council (CCC) regarding Village maintenance 2006 and possible cuts[24].

The implication on the budget of the letters received from both CCC & SCDC were considered.  On a proposition by Miss Westgarth, seconded by Mrs. Webb it was agreed that:

·        A working party is set up to consider the draft budget further and bring a detailed recommendation to the next parish council meeting.

·        Mrs. Morison, Dr C Chambers, Mr. Rowland and Miss Westgarth should be members of the group assisted by the clerk.

·        An amount for the land registration of the Council's lands should be included in the budget.

·        The implications of the letters from CCC reducing its annual verges grass cutting grant & from SCDC Footway Lighting should be considered by the working group.

·        The £1,000-£2000 required for the registration of the Council’s land should be included.

7.         To receive reports and members proposals and to consider recommendations

7.1       Planning[25]

The Planning report was taken as read. 

Emails from Cllr Harangozo[26] and the licensee of the Three Horseshoes public house[27] regarding advertising at the crossroads were noted.  It was agreed that the Planning Committee are to look at advertising and signage in the Village Design Statement and that all Parish Council members are to be invited to attend when the matter is being discussed.

7.2       Other for information only

It was noted that with the resignation of Dr Burton a vacancy for a Parish Council representative on Trustees now exists.  It was agreed to carry this item forward to the next meeting for further consideration.

8.         Village Hall

8.1       Report from the VH Trustees and representatives[28]

A report dated 28 November 2005 from the “New Village Hall Project Committee” was received and considered. Mr. Hollick reported that the builder should be able to start in January however he had indicated that the cost had risen by approx 10% i.e. approximately £32,000.  It was noted that the delays to the Parish Council's loan application had not been due to the delay in the building start but the delays in the agreement to lease being finalized.

The Parish Council was pleased to hear that the agreement to lease was now signed and had been exchanged. The implications of various clauses were noted including:

·        The retention of the reinstatement clause.

·        The retention of the access to the playschool.

·        The allocated 10 parking spaces for Parish Council/Community use.

·        The area of the new lease and the contractual obligation requiring a vesting in the official custodian before the lease was triggered that had been necessary as the old village hall lease holders could not be traced.

The Parish Council was adamant that this latter point incur any costs to the Parish Council.  It was agreed to write and thank Colin Walker for all his tremendous amount of work on the project.

9.         Recreation grounds

9.1       Extension purchase & Watts Wood updates

9.1.0    The Parish Council had now signed the relevant paper work and its solicitor had reported that the hold up was with SCDC.  Cllr S Harangozo was asked to chase the matter.

9.1.1    Recreation extension

It was noted that the papers were with Messrs Topham and Banks’ solicitors. It was agreed that the Chairman should speak with Mr Banks in order to hurry the matter up.

9.2       Safer routes to school path

            The Parish Council were pleased to hear that the “Safer Routes to School” path was opened last week but disappointed that the specification had been changed and the works started without prior notification.

9.2.1    The letter received from CCC stating that the Parish Council did not meet the criteria for a lollipop person was disappointing.

10.       To consider matters arising out of correspondence/communications received including

10.3     Maggie Brown re. 1 West Street (ex-united News) proposal

A letter dated 18 November 2005[29].  Informed the Council that she has approached the owner of 1 West Street with the view of securing a lease to open a traditional takeaway.   It was noted that the Corner Shop has been vandalised again.

10.4     Mr Lambert 2 The Valley – ‘concerns on the subject of “field maple trees” which run adj to boundary wall’

            Consideration was given to a letter dated 21 November 2005 from Mr Lambert regarding the “field maple trees” enclosing evidence from his neighbour regarding the damaged caused by the trees was noted[30]. It was agreed that Mr Lambert should provide his own evidence before the Council would consider this allegation.

10.5     CCC Draft Statement of Community Involvement

It was agreed that the Parish Council wish to be consulted on everything as it is best placed to consider what is relevant for the parish.

 

10.6     Consultation on the Clean Neighbourhoods & Environment Act 2005

            Consultation on Clean Neighbourhoods’ Act dated 19 October 2005 was noted[31].

 

Closure of meeting

The Chairman thanked members for their support during the year and wished everyone present a Merry Christmas.

There was no further business and the meeting closed at 9.43 pm

 

 

 

Signed   …………………………………….  .Chairman   …………………date

 



[1] Clerks report

[2] Residents letters on plastic recycling - Email dated 2 November 2005 from Claire Coulson

[3] Residents letters on plastic recycling - Email dated 2 November 2005 from Ingrid Sims.

[4] Residents letters on plastic recycling - Email dated 30 November 2004 from Barbara Waters

[5] Residents letters on plastic recycling - Email dated 2 December 2005 from Mark Collins.

[6] Residents letters on plastic recycling - Email dated 7 December 2005 from Francine Hughes.

[7] Rresidents letters on plastic recycling - Email dated 7 December 2005 from Mr & Mrs Westgarth

[8] Rresidents letters on plastic recycling - Email dated 7 December 2005 from Gillian Hefferland

[9] Reply dated 6/12/05 from Mark Kemp re CVC traffic calming

[10] Copy of letter dated 12/11/04 from M Davies re - JFMHI Scheme completed 2002 outside Village College.

[11] email from the Transport Working Group (TWG) to Mr D Lines

[12] Email from Juli Stallabrass, SCDC dated 16/11/05 with terms of trading for the Kebab Van.

[13] Letter from Barrington PC dated 19/11/05 in response to the PC’s previous letter including copies of minutes taken from various meetings regarding Barrington Cemex works application.

[14] Email dated 28/11/05 from Harston PC regarding Barrington Cemex.

[15] Haslingfield Parish Council regarding Cemex

[16] Cemex plans for expansion.

[17] Cllr D Baldwin’s report.

[18] PPIC Report December 2005.

[19] Terms of reference for professional fund raise for Youth Worker in Comberton.

[20] Financial report

[21] Letter from St. Mary's church dated 11/11/05 requesting financial support.

[22] Copy of letter dated 4/11/05 sent by Cllr D Spink to Mr. M Cropley regarding Council Tax capping, community recycling payments and   Footway lighting.

[23] Letter to the PC from Paul Quigley, SCDC regarding Council Tax capping and Footway Lighting.

[24] Letter dated 5/12/05 from M Oakman CCC regarding Village maintenance 2006.

[25] Planning report

[26] Emails from Cllr Harangozo regarding advertising

[27] Emails from the licensee of the Three Horseshoes public house regarding advertising

[28] Report from Village Hall Trustees.

[29] Letter regarding 1 West Street - shop proposal.

[30] Letter dated 21/11/05 from Mr Lambert regarding “Field Maple Trees”.

[31] Consultation on Clean Neighbourhood’s Act dated 19/10/05