Minutes of the Meeting of the Parish Council held in

the Old Village Hall on Wednesday 10 November 2004 at 7pm


Members present:


Mr A Bailey

Mr D Charge

Dr C Chambers

Mr A Hollick

Dr F Hughes

Mrs S Hyde

Dr J McCabe

Mrs D Morison

Mr R Rowlands

Dr H Roscoe

Mrs A Webb

Miss C Westgarth (Chairman)

In attendance:       District Cllr S Harangozo, Cllr R Martlew, Mrs G Stoehr (Clerk) and 3 members of the public including Mr C Fisher, NHW Co-ordinator, Sawston Sector, Cambridgeshire Police.


1.         Presentation on Youth NHW – Christopher Fisher

The Chairman welcomed Mr Fisher to the meeting and invited him to address the Council. Mr Fisher gave a presentation on this new district initiative the aims of which include:

·       To give the young people a sense of belonging in the community, through becoming involved in projects

·       To reduce juvenile crime before it happens through involvement in community projects, thus reducing boredom

·       To represent the young people by being youth co-ordinators and training them to be alert, looking out for anything suspicious and assign the information on to an adult

·       To teach young people responsibility and about democracy

·       To educate young people about crime, key social issues and how to help reduce crime within a community. This includes helping fix broken fences, tidying up untidy areas and cleaning up any graffiti.

Further detailed information on the scheme had already been circulated. It was noted that £500 seed money was required from the Parish Council to start the initiative in the village. Mr Fisher would then be responsible for find the remaining grant funding required and setting up the scheme in the village.

Mr Fisher was thanked for attending and the Parish Council indicated that they would reflect on the presentation.

2.         To approve apologies for absence

Mr M Bennett (ill approved by the Parish Council), C Chambers (late) Ann Webb (late).

3.         To approve the minutes of the last meeting on 13 October 2004

On a proposition by Dr McCabe, seconded by Mrs Morison, the both the minutes and also the confidential minutes were approved as true records and were signed by the Chairman.

4.         Matters arising or carried forward from the meeting

4.1       (9.7) SCDC Community Access Point in Comberton – update

It was noted that a letter had been received which indicated that the proposed Community Access Point would be in the Comberton Leisure Centre and would be open to all the community. Further information is to be sought on how this will work and when it will be available for general public use.

4.2       (8) Driveway access across Parish Council land – Highcliffe Properties – land to the rear of 111 Barton Road

It was noted that the public meeting had been scheduled for Tuesday 16 November at 7.15 pm at the Meridian Primary School.

4.3       (11) Topham and Banks – recreation ground extension including letter from resident

There was nothing to note on the proposed recreation ground. A letter from Mr Banyard in reply to the Council’s letter was received and considered and the Parish Council reiterated that it had instructed the Clerk to write in the public session of the meeting. A copy of the approved minute is to be sent to Mr Banyard for information.

4.4       (9) Swaynes Lane kerbing and associated CCC actions

No reply had been received to the Parish Council’s letter. Cllr Martlew reported that Mr Lines asked for more information on some of the items that were attributed to him and it was agreed that this should be sent. Cllr Martlew also reported on the traffic-calming scheme outside the village college and that it could not be completed because the scheme ran out of money. It was agreed that the Chairman should meet with Mr Cooper to discuss further the kerbing issues near the sensory garden. Cllr Martlew was thanked for his report and asked to ensure that the County Council formally replied to the Parish Council’s letter.

The Parish Council reiterated its concern about the dangerousness of the Long Road/St Neots Road junction.

5.         County Councillor and District Councillor reports

Cllr Harangozo reported on path maintenance in the village and complaints that he had received from residents regarding the ditch to the rear of the School Houses between Kentings and West Street. Other complaints, which had also been sent to the Parish Council, were also considered at this point in the meeting.

On a proposition by Mrs Morison, seconded by Miss Westgarth it was agreed that the Parish Council would arrange for the ditch to be cleared if the riparian owners were willing to contribute towards the cost. Cllr Harangozo kindly agreed to ask the District Council to clear the rats.

It was noted at this point that Five Star had been contracted to clear rats from the pond area.

Cllr Harangozo also reported that he was the new chairman with responsibility for the arts and community development. The Parish Council congratulated him on the appointment.

6.         Parish Plan

Carried forward to the next meeting.

7.         Finance

7.1       To receive the financial report and to approve the payment of bills(appended 1 to these minutes)

The invoices and bank statements were checked. On a proposition by Mrs Morison, seconded by Dr McCabe, the expenditure as listed in the financial report and monthly financial statement were approved:

SCDC (rates)


Comberton Village Help Scheme (S137 donation)


BT (pavilion phone)


Cambs & Peterborough Fire Authority (alarm)


Herald Contract Services


Ridgeons (Groundsman’s materials)


ESPO (goal net)


LG Stoehr (salary)


LGS Services (clerking support & admin)


N Gristwood


It was noted and/or agreed that:

·        £448.16 from the Skateboard Group has been banked and will show on the next financial report

·        £319 had been received from Mrs Sims as the money collected for the pay and play tennis this summer

·       The Alliance & Leicester account papers have been processed and the account should be opened shortly. On a proposition by Dr McCabe, seconded by Miss Westgarth it was agreed that once opened the funds could be transferred from the Lloyds Bank account and the Lloyds Bank account closed.

·       On a proposition by Miss Westgarth, seconded by Dr McCabe Mrs Pauline Wright was appointed the Parish Council’s independent Internal Auditor for FY ending 2005 and it was agreed that she should be asked to undertake the half yearly audit at her earliest convenience.

7.2       Assets Review

The assets review report 1 was received and considered and members were thanked for attending. On a proposition by Mrs Morison, seconded by Dr McCabe it was resolved that the small mower (£147), the sprayer (£90) and safety equipment (£220) as detailed in the report should be written off because of their age and condition. The mower is to be removed from the insurance policy.

7.3       To consider the specification for the grasscutting and village maintenance so that quotations may be obtained

The Groundsman’s comments on the contract and the suggestion that he could cut the pond and village hall area and the recreation ground hedge if a hedge trimmer could be purchased were considered.

On a proposition by Mrs Morison, seconded by Mr Hollick the draft specification excluding the pond and village hall site was approved which included the cost of cutting of the hedge by a contractor. Tenders are to be brought to the January meeting.

7.4       Interactive sign Barton Road – to consider the sole quotation

It was noted that:

·       The Barton Road scheme seems very effective at slowing traffic approaching from the Barton direction and this gave reason to question if an interactive sign is really necessary.

·       Vehicles exiting Herringfield Drift have very limited visibility to the right and have to pull out on to the roundabout to try to see if their exit is clear which is dangerous. Obviously this is very dangerous

·       The antiskid surface has been dug up and replaced with ordinary tarmac.

·       Traffic lights are once again in place.

It was agreed to write to the County Council and ask if they would assess these matters before the interactive sign is considered again. It was also agreed that Mr Charge would attend any site meeting if arranged at a convenient time.

As everything had been done, including writing to the MP, to try to get the section of Barton Road between

8.         To receive reports and consider recommendations contained in the reports

8.1       Planning including recommendation on response on Local Development framework2

Taken as read.

8.2       Village Hall representative and Steering Group Representatives

Mr Hollick’s report 3 was received and considered, as was a letter from Mr B Cook Acting Chairman to the Trustees asking if the Trustees could still count on the £60,000 contribution from the Parish Council towards the proposed new village hall. The Trustees strong commitment to move ahead with a new smaller scheme was noted and the plans were available for viewing.

On a proposition by Mr Hollick seconded by Miss Westgarth it was resolved that the Parish Council had no hesitation in continuing its commitment to contribute £60,000 towards a new hall as detailed in its letter dated 17 January 2003.

The Parish Council noted Mr Cook’s intention to ask the Lottery Board for details of the caveats that they did not like in the heads of terms and t was agreed that Dr Chambers, Mr Hollick and Dr McCabe would meet with representatives of the Trustees once the trustees had the necessary information to try to resolve this matter. It was also agreed that the Clerk should attend this meeting.

On a proposition by Dr McCabe, seconded by Mrs Morison it was resolved that the Parish Council agreed to the two test trenches being dug on the site.

8.3       Recreation ground / village report

The report 4 was taken as read.

8.4       Tree Group

The Group’s report 5 was received and considered

8.4.1    Watts Wood

It was noted that the transfer still had not been completed and that the delay rested with the District Council.

It was agreed that the Groundsman should meet with Mr Cook and the Tree Group to see what work he would be able to undertake as part of his duties and what would need to be put out to contract.

8.4.2    Pond

On a proposition by Mrs Morison, seconded by Miss Westgarth it was resolved that the Parish Council accept the Tree group’s recommendation for the pond and that the works identified be approved:

·       The area north of the pond to be cleared and sown to grass in spring next year. 

·       Ash trees growing in the cleared area to be removed and native hedging to provide a backdrop for the pond along the northern boundary (holly, hawthorn and guelder rose) be planted

·       The low stone retaining wall to be extended a further 5 m around the northern edge of the pond.

·       Several willow plants in the margin of the pond to be removed to prevent damage to the pond base, which is likely to rupture the seal, and the brick wall on the west side of the pond

·       The removal of some of the rushes colonising the NE edge to control expansion of the patch.

8.4.3    Ash tree in the path, Westlands

It was agreed that a letter should be sent to Mike Cooper at the County Council as this tree was not the Parish Council’s responsibility.

8.4.4    Green End, South Street, leach homes landscaping, sycamore, Harbour Avenue and trees near the footway between The Valley and Harbour Avenue

On a proposition by Miss Westgarth, seconded by Mrs Morison the actions as listed were approved.

9.         Comberton Contact

A report from Dr Chambers on Comberton Contact was received and considered which indicated that the publication had a surplus of funds and was considering its options. On a proposition by Mrs Morison, seconded by Miss Westgarth it was agreed that:

·       As a fully independent body, it is believed that Contact is able to dispose of any surplus howsoever it wishes.

·       The parish council are not obliged to pay the section 137 grant to Contact.

Mr Peter Wolfers, present at the meeting, was introduced to the Parish Council and was thanked for taking on the role of Editor. The Council acknowledged the excellent standards of publication, the value of the publication to the community and the hard work of all the volunteers.

10.       To consider matters arising out of correspondence/communications received since the last meeting

10.1     Street trading consent – Cretin, 14 Egremont Road, Hardwick – kebabs and burgers, Green End

The consultation on an application for a street trading licence (Monday to Saturday 6.30pm to 11.30pm) plus numerous letters of complaints and concerns from residents and businesses within the village were considered.

Mrs Cretin who was present at the meeting asked if she could address the Council in a view to try to resolve some of the complaints. The Chairman agreed in order to allow the Council more information before a decision was taken.

On a proposition by Mr Hollick, seconded by Miss Westgarth, in consideration of the number of complaints, both written and verbal that the Parish Council had received regarding late hours, disturbances and also litter and fat being left around the site and poured down the street drains, it was resolved to recommend that the trader’s days should be restricted to Tuesday to Saturday, 6.30pm to 11pm with half an hour maximum for clearing and vacating the site. The Parish Council asks that conditions be imposed for the thorough clearance of the site and the removal of the waste products and fat. It is also recommended that the licence should be for a shorter 3-6 months trial period with a full review before an annual licence is considered.  

12.       Urgent matters brought forward with the Chairman’s consent


There was no further business and the meeting closed at 10.00pm.



Signed ……………………………Chairman    ……………………date.