Minutes of the Meeting of the Parish Council held in

the Old Village Hall on Wednesday 14 April 2004 at 7.30pm


Members present:


Mr A Bailey

Mr M Bennett

Mr D Charge

Mr A Hollick

Dr F Hughes,

Dr J McCabe

Mrs D Morison

Dr H Roscoe

Miss C Westgarth (Chairman)

In attendance: County Councillor R Martlew. Mrs G Stoehr (Clerk) and 3 members of the public.


1.            Apologies for absence

Mrs S Brookfield, Dr C Chambers, Mr R Rowlands, Mrs A Webb and District Councillor S Harangozo.

2.         To approve the minutes of the last meeting on 10 March

On a proposition by Mr Hollick seconded by Mr Bailey, both the ordinary and also the confidential minutes were approved as a true record and were signed by the Chairman.

3.            Matters arising from the meeting

3.1            Allotments South Street – letter from Go East

The letter from Go East(1), which explained planning regulations, was in response to the Council’s letter to the Office of the Deputy Prime Minister. It was noted that the allotment holders’ had arranged a meeting for Friday and on a proposition by Dr McCabe, seconded by Mr Bennett it was agreed that the Chairman should attend and report to the next Council meeting.

3.2       (3.2) The Chairman reported that Mr Scott had looked at the ditch to the north of the allotments and had concluded that he thought that the flooding on the allotments was probably caused by a water leak. It was agreed that a letter be sent to the Allotments Society asking them to look into the matter.

4.            County Councillor and District Councillor reports

4.1       County Councillor

4.1.1    Cllr Martlew reported that the County Council had worked out by using a computer that it was statistically possible that farm and other vehicles could manoeuvre the traffic calming features both in Long Road and also in Barton Road. Cllr Martlew was asked to find out the completion date for the Barton Road works and to report this to the Parish Council.

4.1.2    It was noted that the developer had chosen the name ‘Bluebells’ for the Leach Homes site.

4.1.3    Cllr Martlew also reported on the final application for the proposed Guided Bus and that Social Services for older people now came within the remit of the Primary Care Trust.

4.2       District Councillor

Cllr Harangozo’s written report(2) which covered, land adjacent to the Drift, the use of recycling credits, problems with a hedge on the corner of Swaynes Lane, the Stagecoach 118 service and exception sites for affordable housing, was received and considered in his absence.

It was noted that in response to complaints from residents regarding the loss of use of the field adjacent to the Drift a letter had already been sent to Mr Baker who was under no obligation to allow permissive access to his land now that he was no longer part of any Government access scheme. A letter seeking clarification on this had also been sent to DEFRA.

5.         Parish Plan

The Parish Plan Implementation Committee’s report(3) which included the litter competition, the proposed youth shelter and skateboard park and PCSOs was considered.

Cllr Martlew reported on the presentation by youth in Hardwick and the Council’s involvement in the filming. It was noted that Comberton youths had also been doing one.

It was noted that the grant received for the proposed youth shelter was around £1100 slightly less than had been verbally agreed.

On a proposition by the Chairman it was agreed to vary the order of business to take item 8.2 at this point.

8.2       Tennis courts

8.2.1            Correspondence from Mrs Collins, Tennis Club Chairman and Mr Colin Walker, President to the Council and the replies drafted by the Clerk were noted(5). It was also noted that the tennis Club had kindly donated the tennis nets, grass courts’ netting and a mower to the Parish Council. On a proposition by the Chairman it was resolved to accept this donation and to add the assets to the assets list.

8.2.2    The report from Dr Wright(6) outlining his support for the management of the tennis courts and indicating that there had been encouraging responses from residents to date was considered. On a proposition by Mr Bennett, seconded by Mrs Morison it was unanimously agreed that the logistics and finer points should be explored further with Dr Wright of how all this would work, be managed, fees paid and that Mr Bennett, Mrs Webb, Mr Rowlands and the Groundsman should meet with Dr Wright to discuss this further.

8.2.3    The Chairman invited members of the Tennis Club who were present to address the meeting.

8.2.4    It was noted that the Tennis Club hut was no longer covered by the Tennis Club’s insurance and their offer of the hut to the Parish Council and Dr Wright’s report on the refurbishment of the hut was considered. On a proposition by Mr Bennett it was resolved that the Parish Council did not want to take over the ownership and responsibility of the tennis club pavilion and that the Tennis Club should disconnect it from the services (water and electricity) and remove it from the site without delay. It was agreed that the Groundsman should oversee the removal and assist where and when he was able.

8.3            Recreation ground and pavilion

Concern was expressed at the manner in which the recreation ground was cut when children were playing nearby.

8.3.2            Complaints from parishioners regarding bad language on the recreation ground by the senior football team were considered. It was agreed to write to the club asking that this matter be raised with the players and that they consider adopting a code of conduct, similar to that of the Crusaders which stopped the use of bad language by players.

8.1            Topham and Banks – recreation ground extension

Correspondence between Mr Catley and Messrs Topham and Banks was considered. It was agreed that now that a formal offer on the land had been made by the Parish Council the matter should be handled by the Council and Mr Catley should be thanked for his support to date.

It was noted that no reply had been received to the Parish Council’s offer and Miss Westgarth was asked to contact Mr Banks.

7.         To receive reports and consider matters arising from the reports

7.1            Planning

The Planning Committee’s report(7) was received. It was noted that Mrs Webb would take over as Planning Committee Chairman from May.

7.2       Village Hall representative and Steering Group Representatives

As no written report was available Dr McCabe reported that the planning application had been submitted and that, as previously agreed, the Parish Council’s contribution towards the cost should now be released. She also reported that the public’s response to the plans at the annual meeting had been pleasing. Mr Hollick reported on the annual election of trustees and the appointment of Mrs Hollick as Chairman.

7.3       Tree Group report

7.3.1    The Group’s report(8) dated February was received and considered. It was noted that much of the work identified in the report was to be carried out by the Groundsman and the tree Warden.

7.3.2    On a proposition by Mrs Morison, seconded by Miss Westgarth it was agreed to clarify the ownership of the land on the corner of Swaynes Lane referred to in the report and to consider this matter further at the next meeting once the cost and other implications were fully known.

7.3.3    In response to the recommendation for hedging be planted between Barton Road and Milner Road to prevent vehicles using this route Mrs Morison was asked to bring a detailed recommendation to the next meeting.

7.4            Meridian School fencing report

The Chairman declared an ongoing interest in this matter. Her report(9) was received and considered. On a proposition by Dr Roscoe, seconded by Mr Charge it was agreed that in response to the request from Dr Crichton that he would like to explore further with the District, County and Parish Councils the possibilities of improving the standard and width of the pathway to the recreation ground and installing a high quality school fence, Mr Bennett should meet with Dr Crichton and the authorities to discuss this and associated matters mentioned in the Parish Plan and bring a recommendation to a future meeting.

6.            Finance

6.1       To receive the financial report and to approve the payment of bills(appended 1 to these minutes)

The invoices and bank statements were checked. On a proposition by Miss Westgarth, seconded by Mrs Morison, the expenditure as listed in the financial report and monthly financial statement were approved:





SCDC (rates)


BT (pavilion phone)


Alarm Maintenance (pavilion alarm)


Greenham (pavilion cleaning materials)


LG Stoehr (salary)


Comberton Village Hall Committee (planning app)


Coulson Building Group (pavilion light)


I Sims (reimbursement PPIC litter vouchers)


N Gristwood (Groundsman)


LGS Services (expenses)


6.2       Dr McCabe declared an interest in the request for financial support from Comberton Village Help Scheme and withdrew from the discussion and the decision.

In response to the letters requesting financial support on a proposition by Miss Westgarth, seconded by Mr Bennett in accordance with its powers under Section 137 of the Local Government Act, 1972, it was resolved that the Parish Council donate the following which, in the opinion of the Council, are in the interests of the area and its inhabitants:

St Mary's Church


Contact Magazine


The Old School House


Comberton Village Help Group


6.3       The problems with the bank and the signatories were noted and it was agreed that this should be reviewed and a recommendation be brought to a future meeting.

9.         To consider matters arising out of correspondence/communications received since the last meeting

Minor correspondence for information is to be circulated.

9.1       Village of the Year Competition

On a proposition by Miss Westgarth, seconded by Dr McCabe, given the amount of work and the village’s success the last two years it was agreed not to enter the competition this year.

9.2       SCDC – Street trading consent renewals – Isti, Green End (kebabs and burgers) & Corteil, Harbour Ave (fish and chips)

On a proposition by Mrs Morison, seconded by Miss Westgarth it was resolved that firstly there were no objections to the renewal of the licence for Mr Corteil. Secondly to respond on the application for Mr Isti by reiterating the Parish Council’s previous comments regarding litter management the hours of trading and also that the Parish Council objects to Sunday trading.

9.3       Tree applications

It was noted that tree applications were not currently being recorded in any minutes. On a proposition by Miss Westgarth, seconded by Mrs Morison it was agreed that all tree applications should be reviewed and minuted by the Planning Committee.

9.4       In response to complaints regarding youths playing ball games on the public open spaces in the Valley on a proposition by Dr McCabe, seconded by Mrs Morison it was agreed to accept one residents offer to hold a resident’s meeting to discuss this further and that the Chairman should attend and report to the next meeting.

10.       Urgent matters brought forward with the Chairman’s consent


There was no further business and the meeting closed at 9.23pm.



Signed ……………………………Chairman    ……………………date.