Minutes of the Meeting of the Parish Council held in

the Old Village Hall on Wednesday 11 June 2003

Members present:


Mr A Bailey

Mr M Bennett

Mrs S Brookfield

Mr D Charge

Dr C Chambers

Dr F Hughes

Dr J McCabe

Mrs D Morison

Mr R Rowlands

Dr H Roscoe

Miss C Westgarth (Chairman)

In attendance: County Councillor R Martlew, 2 members of the public and Mrs G Stoehr (Clerk).

1. Apologies for absence

District Councillor S Harangozo.

2. To approve the minutes of the last meeting on 14 May

On a proposition by Mrs Morison, seconded by Dr Roscoe, the minutes were approved as a true record and signed by the Chairman.

3. Co-option of new members - three vacancies

On a proposition by Miss Westgarth, seconded by Mrs Morison, it was unanimously resolved that Mrs Sarah Broomfield from Barrons Way and Mr Richard Rowlands from West Street be co-opted on to the Parish Council.

The new members signed their declaration of acceptance of office.

4. Matters arising from the meeting not included elsewhere on this agenda

4.1 (4.2) Recreation ground extension/Topham and Banks land

The report(1) was received and considered from Miss Westgarth and Dr Chambers on the meeting with Mr Andy Moffat, Planning Officer and attended by Mr M Catley on 9 June

On a proposition by Dr McCabe, seconded by Dr Chambers, it was resolved that Mr Catley be asked to draft a response to Messrs Topham and Banks detailing the problems associated with the development of 4 executive houses and seeking a meeting to discuss how the Parish Council could pursue a land purchase to extend the recreation ground.

4.2 (9) Barton Road traffic calming - reply from Sue Reynolds

The reply from Ms Reynolds, dated 28 May saying that she had on file the Parish Council's response of the traffic calming scheme amendments was considered. . It was agreed that further information was required and that Ms Reynolds should be asked to produce her evidence.

It was reiterated that the Parish Council did not support traffic calming measures that forced traffic on to one side of the highway and that it did support measures such as those outside CVC. Councillor Martlew was asked to take this matter up with the County Council on the Parish Council's behalf.

Concern was expressed at the tone of Ms Reynolds letter Councillor Martlew was asked to take this matter up with Ms Reynolds on the Parish Council's behalf.

4.3 (4.3) Safer routes to school meeting with A Waller

Both Miss Westgarth and Mrs Brookfield declared a continuing interest in matters relating to the Safer Routes to School scheme and signed the declaration of interests book.

Dr Hughes reported on her meeting with Mr Waller and the Chairman reported on her meeting with Claire O'Neil, Safer Routes to School Officer and Mr Phil Sharp from the County Council which was also attended by Mr Waller. It was noted that the most feasible option to resolve the Cricket Club's concerns appeared to be the moving of the cricket square. Mr Sharp and Mr Waller had agreed to look into the costs for this and to see if the County Council would be able to contribute towards the funding.

4.4 (4.4) Handy person appointment

It was noted that one resident had expressed an interest in the vacancy and that the selection group would be arranging to meet with the applicant.

4.5 (10.1) Pavilion risk assessment form - SCDC

Mr Bailey reported that he had completed the form and returned it to the District Council.

4.6 (8.4) Green End Telephone kiosk

It was noted that since the last meeting BT contractors had tried to remove the kiosk and that the planning application for its replacement with a modern design kiosk had been refused and that another location outside the conservation area was being explored by the applicant. It was also noted that the kiosk now appeared to have been re-fixed into the ground and was currently operational. It was agreed that BT should be contacted to clarify the position.

4.7 (7.2) Traffic calming near CVC and erosion of grass near Bennell Court

Further to the last meeting it was agreed that the erosion of the grass verge near Barlissia and the damage to the edge of the highway were a potential hazard and required urgent attention before an accident occurred. Councillor Martlew was asked to take this matter up with the County Council and also to keep the Parish Council informed.

It was noted that the alignment of the interactive sign outside Bennell Court was mis-aligned and is to be reported to the County Council.

5. Parish Plan

Mr Bennett's report(2) was received and considered.

On a proposition by Miss Westgarth, seconded by Dr Chambers it was resolved that a Parish Plan Implementation Committee be set up to implement the Parish Plan and to proactively drive it forward. It was also resolved that:

The Parish Plan Implementation Committee's (PPIC) Terms of Reference:

1. The Committee shall have delegated powers to apply for grants and other funding on behalf of the Parish Council and to spend, with due regard to Council's standing orders and financial regulations:

2. The Committee may set up sub-committees as required and may co-opt non-members of the Council to the sub-committees. Two sub-committees will be set up in the first instance and these shall be one for sport and recreation, including youth and one for highways and transport.

3. Committee membership. Because of its delegated powers relating to finance the PPIC Committee membership shall be restricted to members of the Parish Council. These members shall be - Mr Bennett, Dr McCabe, Dr Roscoe, Dr Hughes and Miss Westgarth.

In the first instance the membership of the sub-committee's will be:

Sport and Recreation Sub-committee - Mr Rowlands, Dr Hughes, Mrs Brookfield; Councillor Harangozo (Dr Chambers to support the group as and when required on the proposed new village hall matters)

Transport Sub-committee- Mr Charge, Dr Roscoe, and Councillor Harangozo.

4. The first meeting of the Parish Plan Implementation Committee will be held on Wednesday 25 June at 8pm in the Old Village Hall and as the first items of business the Committee will elect from amongst its members a Chairman and a Vice-Chairman.

It was agreed that all members on the main and sub-committees should attend the first meeting.

6. Committee membership, working groups and representatives including

6.1 Skateboard facility and Dr Hughes involvement

Given Dr Hughes involvement with the Skateboard Group and so as not to exclude her from any future discussions and decisions on the facility, on a proposition by Mrs Morison seconded by Miss Westgarth it was agreed that Dr Hughes be appointed the Parish Council's representative on the Skateboard Group.

Dr Hughes reported on the current position of the project and the advice from Jane Lampshire, Sports Development Officer at the District Council that perhaps a movable ramp could be installed as soon as possible.

It was agreed that Dr Hughes should write a piece for Contact on the skateboard scheme.

6.2 On a proposition by Miss Westgarth, seconded by Mrs Morison it was agreed to carry the vacancy on the Planning Committee until the Parish Council membership was at full strength.

6.3 It was noted that Mrs Hyde had declined the offer to continue as Neighbourhood Watch (NHW) representative. On a proposition by Miss Westgarth, seconded by Mrs Morison, Mr Charge was elected to be the Parish Council's NHW representative.

7. Finance

7.1 To receive the financial report and to approve the payment of bills(appended 1 to these minutes)

On a proposition by Miss Westgarth, seconded by Dr Roscoe, the expenditure as listed in the financial report and monthly financial statement was approved:

Mel Fraser


A Marsh (pavilion cleaning)


Cambs Fire Authority (pavilion alarm)




Richard Griggs (bus shelter painting)


Madingley Mulch (sensory garden)


Mills & Reeve (VH lease)


Herald Contract Services (grasscutting)


Warton & Clark (skip hire)


Mission Computers (VAP booklets)


Polehill Garden Centre (sensory garden)


C Orme (grass and plantings)


LG Stoehr (salary)


Inland Revenue


SCDC (rates)


Highway Safety Systems (sensory garden)


LGS Services (expenses)


A Marsh (pavilion cleaning)


J McCabe (reimbursement Scotsdales plants)


7.2 On a proposition by Miss Westgarth, seconded by Dr McCabe it was agreed to add defamation of character and officials indemnity cover to the Parish Council's insurance policy.

7.3 In response to the kind donation towards the sensory garden project it was agreed that a thank you letter should be sent.

8. To receive reports and consider matters arising from the reports

8.1 County Councillor

Councillor Martlew reported on the guided bus proposals which were to be considered by the Cabinet next week and the proposed special school at Linton.

A letter from Mike Cooper, Highway Supervisor refusing responsibility for the memorial site bramble clearance was discussed. Councillor Martlew was asked to take this matter up with Mr Cooper.

8.2 District Councillor

Not present.

8.3 On the meeting with the Tennis Club

Dr Chambers report(3a) and Mrs Collins recent letter on behalf of the Tennis Club were received and considered.

On a proposition by Miss Westgarth, seconded by Mrs Morison it was agreed that the reply did not address all of the points raised by the Parish Council and that courts should be available for public use and also for use by the Meridian School initially for a trial period during the summer. The Tennis Club and the Meridian School should be informed and also that a notice be placed in Contact.

8.4 Recreation ground report

Mr Bailey's report(3b) was received and considered. On a proposition by the Chairman it was agreed that the matters raised in the report should be looked into at the first Sport and Recreation Sub-committee meeting to see both how these matters will be addressed within the Parish Plan and if the timescales for any would need to be accelerated.

8.4.1 It was noted that the RoSPA report had arrived and that work to some play equipment items would be required. Quotations are to be brought to the next meeting.

8.4.2 Mrs Brookfield was delegated to undertake the weekly play equipment checks as detailed in the check sheets and to report to the Clerk in between meetings any matters which need urgent attention.

8.5 Tree Group

The Tree Group's report(4) is to be circulated to all members. The next meeting of the group is scheduled to take place on 23 June.

On a proposition by the Chairman the next three items, including the reports received were taken as read.

8.6 Planning(5)

8.7 Village Hall Steering Group Representatives(6)

8.8 Minor appointed school governor's report(7)

It was noted that a Joint Transport meeting was scheduled for 23 June and would be attended by Mrs Morison.

9. Village Hall planning permission

Dr Chambers report(8) asking that the Parish Council submit the planning application for the proposed new hall in its name thus saving £400 was received and considered. Dr Chambers reported that the Trustees were in favour of money being saved. The Clerk advised that the Parish Council would be ultimately responsible for all the conditions imposed on the application when planning permission was granted.

On a proposition by Miss Westgarth, seconded by Mr Bennett and carried with 7 votes in favour and two abstentions that the Parish Council release £400 from the already allocated £2000 fund for the proposed new village hall towards the planning application costs.

10. To consider matters arising out of correspondence/communications received since the last meeting

On a proposition by the Chairman it was agreed to carry forward items 10.1, 10.2, 10.3 and 10.4

10.1 Peterborough Waste Strategy

10.2 SCDC Design Guide consultation

10.3 South Street speeding and closure of United News - correspondence from concerned resident

10.4 CVC request for financial support for overseas trip

10.5 Village of the Year Competition

The Parish Council was pleased to hear that it had got through to the next round of the competition and that it would be required to put on a presentation at Haddenham on 17 July. On a proposition by the Chairman, seconded by Mrs Morison it unanimously agreed to accept Dr Wright's kind offer to continue with the matter. It was also agreed that the Chairman and any other available members should support Dr Wright.

11. Urgent matters brought forward with the Chairman’s consent

Mrs Bratt's retirement for the Parish Council and the advertisement of the casual vacancy was noted. It was unanimously agreed to write and thank Mrs Bratt for the tremendous amount of work and her tireless efforts whilst she was a member.

There was no further business and the meeting closed at 10.12pm.



Signed ……………………………Chairman ……………………date.