Minutes of the First and Annual Meeting of the Parish Council held in

the Old Village Hall on Wednesday 14 May 2003

Members present:


Mr A Bailey

Mr D Charge

Dr C Chambers

Dr F Hughes

Dr J McCabe

Mrs D Morison

Dr H Roscoe

Miss C Westgarth (Chairman)

Dr M Wright (Retiring Chairman)

In attendance: County Councillor R Martlew, 5 members of the public and Mrs G Stoehr (Clerk).

1. Elections

    1. Chairman
    2. Dr Wright retiring Chairman chaired this item. The proposal by Dr McCabe, seconded by Dr Chambers that Miss Christine Westgarth be elected Chairman was carried unanimously. Miss Westgarth signed the declaration of acceptance of office. Dr Wright retired from the Council.

    3. Vice-Chairman

The proposal by Dr Chambers, seconded by Mrs Morison, that Dr Janet McCabe be elected as Vice-Chair was carried unanimously.

1.3 Co-option of new members - six vacancies

On a proposition by Mrs Morison, seconded by Miss Westgarth it was unanimously resolved that Mr Alan Bailey from Hillfield Road; Mr David Charge from St Thomas' Close and Dr Francine Hughes from Green End be co-opted on to the Parish Council.

All members both elected and co-opted signed their declaration of acceptance of office.

The next two items were taken together.

1.4 Committees and working groups, membership and terms of reference and

1.5 Representation on outside bodies

On a proposition by Dr McCabe, seconded by Dr Chambers the following was agreed:

1.5.1 Planning Committee: membership to be 5 members with a quorum of 3: Mrs Morison, Miss Westgarth, Mr Charge and Dr Roscoe. Terms of reference: to receive, consider and make representations all planning applications. The vacancy on the Committee is to be considered again at the next Parish Council meeting.

1.5.2 Recreation Ground: Mr Bailey. Mr Roger Abraham is to be asked if he will help and support Mr Bailey in the short term.

1.5.3 Tree Group: Mrs Morison, Ms Wakelin, Mr Robert Cook (Tree Warden) It was agreed to ask Ms Wakelin and Mr Cook if they would be willing to accept the nomination to continue on the group.

1.5.4 South Cambridgeshire Joint Environment and Transport Committee Representative: Mrs Morison. Mr Roscoe also expressed an interest in this Committee.

1.5.5 Financial overseer: Dr Chambers.

1.5.6 Village Hall Steering Group representatives (VHSG): Dr McCabe and Dr Chambers.

1.5.7 Parish Paths Co-ordinator: Miss Westgarth.

1.5.8 Neighbourhood Watch: Mrs Hyde is to be asked if she is willing to continue.

1.5.9 Countryside Watch: Dr Roscoe.

1.5.10 CVC liaison: Dr Hughes.

1.5.11 Minor Authorities Appointed Governor: No change until autumn 2004 - Mrs Morison.

1.5.12 To be carried forward to the next meeting:

Village Action Plan / Parish Plan

Village Hall Representative. The Village Institute Trustees are to be asked for an outline of the role and responsibilities.

CALC representative

2. Apologies

Mr M Bennett, Mrs R Bratt and District Councillor S Harangozo

3. To approve the minutes of the meeting on 9 April

On a proposition by Dr McCabe, seconded by Mrs Morison the minutes were approved as a true record and signed by the Chairman.

4. Matters arising from the meeting

4.1 Watts Wood including the appointment of a solicitor and vandalism

4.1.1 The estimate from Mills and Reeve of £300 plus searches and land registry charges for them to handle the transfer of the wood from the District Council to the Parish Council considered. On a proposition by Miss Westgarth, seconded by Mrs Morison it was agreed to contract Mills and Reeve to handle the transfer and that no additional searches were required.

4.1.2 It was noted that there had been some vandalism in Watts Wood which included damage to trees, the old railway carriage and a seat and that this had been reported to the Police.

4.2 Recreation ground extension and Topham and Banks land

On a proposition by Mrs Morison, seconded by Miss Westgarth it was agreed that Dr Chambers, Miss Westgarth and Dr McCabe be the Parish Council representatives with support as previously agreed from Mr Mark Catley in discussions with the District Council.

4.3 Cricket Club letter

On a proposition by Dr Chambers, seconded by Dr Roscoe it was agreed that Dr Hughes should speak with Mr Waller about the Cricket Club's letter.

4.4 Handy person appointment

On a proposition by Miss Westgarth, seconded by Mrs Morison, Dr Chambers, Miss Westgarth and Mr Bailey were delegated powers to advertise, interview and fill the vacancy.

4.5 Memorial

4.5.1 The Memorial had been unveiled on Saturday 10 May and was now included on the Council's insurance. The final invoice of £500 had not as yet been received. Following the recent vandalism PC Bradley had reported that he had spoken with a suspect. Nothing further had been heard from Mr O'Hanlon regarding the services beneath the site and it was agreed that he should be contacted again.

4.5.2 It was noted that Mrs Pharo a nearby resident had kindly offered to allow both the Artist and the Parish Council to use her water on the new turf and shrubs and on a proposition by Dr Roscoe, seconded by Mrs Morison it was agreed to reimburse her for the water through her meter at the end of the season. Dr Hughes kindly offered to be responsible for watering the grass during the summer and the kind offer from Ms Wakelin to tend the grass was gratefully accepted.

On a proposition by the Chairman it was agreed to vary the order of business to take item 8 at this point.

8. To consider planning applications received including

8.1 S/0946/03/LB + S/0947/03/F, D Veenman 2 Swaynes Lane - Alteration for New attached Hazel Fence and gates on N.E. Elevation and erection of 1700mm High, Close Boarded fence attached to existing Boundary Fence, following demolition of carport. Installation of Stainless steel, flexible flue liner in sitting room Hearth. Approved by the Parish Council.

8.2 S/0956/03/F, Mr and Mrs Munns 7 Barton Road - extension. Refused - with comments on the over-development of the site, in a conservation area and the pedestrian access in Hines Lane opposite a listed building. Refused by the Parish Council with comments regarding over-development of the site; the pedestrian access in Hines Lane is opposite a listed building and within a conservation area.

8.3 S/0976/03/F, Mr and Mrs Fawcett 133 Green End - extension and front dormers to roof. Refused by the Parish Council with a request for better plans.

8.4 S/0728/03/PNT, BT Payphones Green End - replacement of telephone kiosk - amendment Refused by the Parish Council with comments about the damage being over-exaggerated and insisting that as this is a conservation area the existing kiosk is retained.

8.5 S/0636/2003/F - Dr and Mrs Horne, 72 West Street, in the Parish of Toft.

Dr Roscoe declared an interest in the application. No recommendation by the Parish Council but comments asking that the neighbours comments regarding drainage and the environmental issues are taken into account.

5. Parish Plan

Carry forward to the next meeting.

6. Finance

6.1 To receive the financial report and to approve the payment of bills(appended 1 to these minutes)

On a proposition by Miss Westgarth, seconded by Dr Roscoe, the expenditure as listed in the financial report and monthly financial statement plus was C Orme £116.40 was approved:

Txu Energy


Pavilion electricity



Pavilion phone

LGS Services



Herald Contract Services



LG Stoehr



South Cambs District Council


Pavilion rates

Alliance Cornhill



Liabilities from fy2003

Peter Oakes


Tree work

M Wright


Chairman's expenses



Sensory garden

Westside Joinery


Village map

J Cobb & Sons


Sensory garden

7. To receive reports and consider matters arising form the reports

7.1 County Councillor

Councillor Martlew reported on the Periodic Electoral Review and the Local Transport Plan.

7.2 District Councillor

Councillor Harangozo's report which included his concerns about speeding, the traffic calming near the Village College and the erosion of grass near Bennell Court was read by the Chairman in his absence. It was agreed that these matters should be put on the agenda for the next meeting.

7.3 On the meeting with the Tennis Club

Dr Chambers' report was received and it agreed to carry this forward to the next meeting.

9. Barton Road traffic calming

The plans requested by the Parish Council and received from Mrs Reynolds were considered. On a proposition by the Chairman, seconded by Mrs Morison it was agreed that a letter should be sent to Mrs Reynolds that firstly expressing concern that the plans had been modified without keeping the Parish Council informed or consulted and secondly opposing the use of give way features.

10. To consider matters arising out of correspondence/communications received since the last meeting

10.1 Pavilion risk assessment form - SCDC.

Mr Bailey was asked to look at the form and bring a recommendation to the next meeting.

10.2 Community Safety Partnership

In response to the letter from the Community Safety Partnership offering to give a talk on shed and outbuildings safety it was agreed that a suitable date should be arranged.

10.3 Other

10.3.1 Periodic Electoral Review and the Local Transport Plan in circulation.

11. Urgent matters brought forward with the Chairman’s consent


There was no further business and the meeting closed at 10.10pm.



Signed ……………………………Chairman ……………………date.