COMBERTON PARISH COUNCIL

Minutes of the Parish Council Meeting held in the Old Village Hall
on Wednesday 9 April 2003 at 7.30pm

Members present:

Councillors:

Mr R Abraham

Mrs R Bratt

Dr C Chambers

Mrs S Hyde

Dr J McCabe

Mrs D Morison

Mr C Pettit

Mr G Saunders

Ms J Wakelin

Miss C Westgarth

Dr M Wright (Chairman)

In attendance: District Councillor S Harangozo, Mr A. O'Hanlon, Arts Development Officer, Ms M Fraser, Memorial Artist, Mrs G Stoehr (Clerk) and three members of the public.

1. Apologies for absence

Mr M Bennett (overseas), Mr R James (holiday) and County Councillor R Martlew.

2. To approve the minutes of 12 March

On a proposition by Ms Wakelin, seconded by Miss Westgarth the minutes were approved as a true record following one amendment under item3.2 to show 'Mr Catley'. The minutes were then signed by the Chairman.

3. Matters arising not included elsewhere on the agenda from the meeting on

3.1 (3.1) Meeting with Tennis Club - to nominate representatives to attend the meeting

Dr Chambers reported that a date had been arranged for 14 April and that a report would be brought to the next meeting.

3.2 (5.3) Recreation ground extension/Topham and Banks land and letters from residents

It was reported that the representatives had not met with Mr Catley and on a proposition by Mrs Bratt, seconded by Miss Westgarth it was agreed to carry this matter forward until the new Planning Committee was in place.

Further letters had been received from residents regarding this matter and Dr Wright had also passed on all the letters he had received. It was agreed that these should be collated into one file.

3.3 (7) Safer Routes to School Scheme

Following a discussion on general and prejudicial interests Mrs Bratt and Miss Westgarth both being governors at the Meridian Primary School declared a retrospective interest in this item. It was noted that a general interest did not prevent the member taking part in either the discussion or the decision on a matter.

On a proposition by Ms Wakelin, seconded by Dr Chambers it was agreed to accept the retrospective declarations and that the resolutions on the Safer Routes to School (item 7) at the last meeting remain unchanged.

A letter dated 2 April from Mr A Waller, on behalf of the Cricket Club was received. As there had not been enough time to read this the Chairman having only received it this evening it was agreed that it would be circulated and considered at the next meeting.

3.4 (5.2)Watts Wood

The Chairman reported on his attendance at the recent District Council' Committee meeting and the letter from Mr Nick Grimshaw, Conservation Manager was received and considered. The Conservation Committee had agreed to recommend to the Cabinet the transfer of Watts Wood to the Parish Council for a nominal amount. The Cabinet is to meet and make a final decision at the end of April.

Graffiti on the sign at Watts Wood was noted.

3.5 Handy person appointment

It was reported that the Group had met and simplified the job description and would be advertising the vacancy in local shops, on the notice board and in Contact. It was also advertised with the Employment Direct.

3.6 Other

Recreation ground

Mr Abraham reported that the turf had been laid by Herald and required regular watering this was currently being undertaken by the recreation ground committee. Herald had been asked to roll the recreation ground and this was being done for the special price of £30-50. The roller shutters had been installed and these now worked well.

The proposal from the Chairman to vary the order of business to take item 7 at this point in the meeting was carried unanimously.

7. Memorial

The Chairman welcomed Mr Andy O'Hanlon, Arts Development Officer and Ms Mel Fraser, Memorial Artist and invited them to address the meeting.

It was noted that the Memorial had been erected last Wednesday and that person or persons unknown had, within 24 put graffiti on the sculpture some of which had been removed whilst other graffiti had been scratched into the surface and would require some time and effort to remove. The Memorial had been now covered with tarpaulin and Mr O'Hanlon had put up signs saying this was a work in progress. Whilst the path and the Memorial had been installed the landscaping and the wording was still to be completed.

In response to the concern which had been expressed over the types of trees used in the landscaping and the potential for damage to services below the site Mr O'Hanlon offered to contact Anglian Water and or Cambridge Water to seek assurance that this would not cause any problems in the future.

In response to Ms Fraser's suggestion that the wording be placed on a plaque to the side of the head rather that inscribed on the rear of the sculpture itself, the proposal by Ms Wakelin, seconded by Dr Chambers that the Parish Council agree to the wording being on a plaque at the side of the sculpture was carried unanimously.

On a proposition by Mrs Bratt, seconded by Mrs Morison it was agreed that the Memorial should be unveiled on Saturday 10 May.

It was agreed that an article be put in the next edition of Contact to both thank the children for helping with the Memorial and to inform residents of the Memorial's unveiling.

Ms Fraser asked for the final £3,000 instalment of the Memorial to be paid and produced her invoice. The proposal by Mrs Bratt, seconded by Mrs Morison that £2,500 be paid now with £500 being retained until the Memorial project is completely finished was carried with eight votes in favour, two against and one abstaining.

Ms Fraser and Mr O'Hanlon were thanked for attending the meeting.

4. Parish Plan

On a proposition by the Chairman it was agreed to return to this item later in the meeting if necessary but that the Parish Plan would be kept in mind when considering other items to be discussed this evening.

5. Finance

5.1 To receive the financial report and to approve the payment of bills(appended 1 to these minutes)

On a proposition by Mr Saunders, seconded by Mr Abraham, the expenditure as listed in the financial report and monthly financial statement as follows was unanimously approved:

Liabilities on FY2003

LGS Services

£101.64

Expenses

LGS Services

£692.92

VAP support

Herald Contract Services

£963.50

goal repair

A Marsh

£100.00

pavilion cleaning

Peter Oakes

£681.50

tree work

Moore Stephens

£411.25

audit

Briar Security Systems Ltd

£898.87

roller shutter for pavilion

FY 2004

Herald Contract Services

£252.63

grasscutting & village maintenance

LG Stoehr

£533.27

salary

CALC

£463.03

affiliation fee

SCDC

£341.40

rates pavilion (two months instalment to end May)

Herald Contract Services

£164.50

weed spray

Also C Orme £87.50 for grasscutting and Open Spaces Society £27.50 affiliation fee and R Phillipo £100 Section 137 Payment as contribution for the war memorial plaque as agreed in the previous year. It was noted that the British Legion had paid the other £20.

The invoice from Herald Contract Services for the work to the Memorial site was considered and it was noted that this included £120 for a replacement blade to their shredder.

On a proposition by Mr Abraham, seconded by Mr Saunders it was agreed that the Parish Council should not be asked to pay for the damaged blade and that a payment be made to Herald of £326.65.

5.1 Pavilion Entertainments Licence

On a proposition by Mr Abraham, seconded by Mr Saunders it was agreed that this was not necessary, as the pavilion was not used for entertainment.

5.1.2 Pavilion rates

On a proposition by Dr McCabe, seconded by Mrs Bratt it was agreed to continue to pay the pavilion rates in monthly instalments.

5.1.3 Completion of Audit

The Annual Return / Auditor's certificate had been received and it was noted that everything was in order with no matters found unsatisfactory.

5.1.4 VAT liability on recreation and pavilion invoices to date

On a proposition by Mr Saunders, seconded by Mrs Bratt it was agreed to write to HM Customs and Excise to seek a dispensation for the recent and next invoices to the clubs for their use of the recreation ground and pavilion.

5.2 Bus shelters to consider quotations

On a proposition by Mrs Morison, seconded by Dr Wright the verbal quotation from Mr Richard Griggs to paint the bus shelters for £30 each was accepted.

5.3 Pavilion guttering

The two prices as discussed at the last meeting were reconsidered and on a proposition by Mrs Bratt, seconded by Mrs Hyde it was agreed to accept the quotation from Leader Builder to repair the pavilion guttering with metal guttering for a sum of £441.69.

6. To consider matters arising from reports

6.1 County Councillor

Not present.

6.2 District Councillor

Councillor Harangozo reported that a resident in Barrons Way had requested additional litter bins and queried some land at the side of Horizon Park. The Focus Group was asked to consider suitable locations for the three new bins to be installed this financial year and the Tree Group asked to look at the area near Horizon Park.

Councillor Harangozo also reported on the District Council's Local Strategic Partnership and the forthcoming Local Transport Plan road show and suggested that the Parish Council attended and discussed aspects of the Parish Plan with officers at the road show.

6.3 Planning update including update on the S106 Agreement with Leach Homes

The Planning Committee's report(1) was received and considered it was noted that the Committee had recommended refusal of the recent applications for the new vicarage, 7 Milner Road, BT payphone in Green End and Leach Homes. Plans for 72 West Street were being carried forward to the next Committee meeting as part of the application was missing. Ms Wakelin reported on the refusal of the retrospective application for 4 West Street as Mrs Bratt had declared an interest.

6.3.1 Leach Homes Section 106 Agreement

On a proposition by Mrs Bratt, seconded by Mrs Morison the S106 Agreement as received was unanimously approved and the four copies signed by the Chairman and the Vice-Chairman.

It was agreed to ask Sue Reynolds for a copy of the latest plans for the Barton Road traffic scheme.

6.4 Report from NVHSG representatives

The amended minutes from the last meeting were received(2). Dr McCabe reported that neither she not Dr Chambers had attended the last Committee meeting however the recent public meeting had proved successful with approximately 100 people attending to look at the plans. Efforts were now being concentrated in incorporating comments and the Trustees wishes into the plans and fundraising.

6.5 Other

6.5.1 Tree group

Ms Wakelin reported that the Tree Group would be meeting on 10 April to review its recent three reports, Watts Wood and its environment brief and to consider its next actions.

6.5.2 Herringland Charity

Ms Wakelin reported that she had been invited to the next Trustees meeting on 11 April. It was noted that Dr Hoskin had provided a copy of the Charities accounts and that they would be circulated for information.

6.5.3 Sensory Garden

It was noted that this had been marked out and work had started.

8. To consider matters arising out of correspondence/communications received since the last meeting

8.1 Purchase or rent of land to the rear of Barton Road

The letter from the District Council regarding the rent or sale of a parcel of land it owned to 16 Milner Road was received and considered. It was noted that this area had always been recorded as in need of attention at each of the last few assets reviews and that a vehicle had been noted to drive along the footpath to park on or adjacent to it. On a proposition by Ms Wakelin, seconded by Mrs Hyde it was agreed that the Parish Council had no objections to either the sale or rental of the land to the resident in Milner Way with the proviso that steps were taken to prevent vehicular access to the land for example by using staggered bollards at both ends of the footpath.

8.2 South Cambridgeshire Draft Economic Strategy

Noted.

8.3 Village of the Year Competition

On a proposition by Miss Westgarth, seconded by Mrs Bratt it was agreed that the Chairman should complete the entry form this year.

8.4 Offer of Benches from Granta Homes

On a proposition by Dr Wright, seconded by Mrs Hyde the kind offer of two benches from Granta Homes was gratefully accepted.

8.5 A letter had been received from the Royal British Legion seeking Poppy Day collectors for the area.

10. Urgent matters brought forward with the Chairman’s consent

10.1 APM on Tuesday 15 April at 7.30pm. Members were reminded that reports would be required for the annual report to be published in Contact. Ms Wakelin gave her apologies for not being able to attend.

10.2 The Chairman ended the meeting by thanking all members for their time and efforts serving on the Parish Council over the last four years.

Thanks were echoed to the chairman for his work on behalf of the Council.

There was no further business and the meeting closed at pm.

 

Signed ……………………………Chairman ……………………date.