COMBERTON PARISH COUNCIL

Minutes of the Extraordinary Parish Council Meeting held in the Old Village Hall
on Wednesday 6 November 2002 at 7.30pm

Members present:

Councillors:

Mr M Bennett

Mrs R Bratt

Dr C Chambers

Mr R James

Mrs S Hyde

Dr J McCabe

Mr G Saunders

Ms J Wakelin

Miss C Westgarth

Dr M Wright (Chairman)

By Special invitation: Mr R Noble, Solicitor.

In attendance: Mrs G Stoehr (Clerk).

1. Apologies

Mr C Pettit.

2. Village Hall matters including new Lease/Trust

The Parish Council considered Mr Noble's most recent letter, dated 16 October and a verbal report from Dr Wright on the meeting also on 16 October with the Institute Trustees to discuss the heads of terms attended by himself, Dr Chambers and Mr James.

It was reported that Ann Hunter of ACRE had confirmed that the letter of intent was frequently used and accepted by funding bodies.

The Trustees concern regarding spending money on the current new village hall with the present Lease in place and Mr Noble's advice as detailed in Item 3.2 of his letter was discussed.

On a proposition by Mr James, seconded by Mrs Bratt it was unanimously agreed that

1) the letter of intent as drafted by the Solicitor be approved and sent on Parish Council headed paper by the Clerk to Mr Black, Chairman to the Institute Trustees and

2) the Parish Council republish/extend the length of the existing Lease to a period of five years on the same terms i.e. at a peppercorn rent and with the same repairing obligations as at present.

Mr Noble was instructed to attend to the new five year Lease without delay and he advised that the new five year Lease would have to be slightly amended to include a couple of necessary additional non contentious clauses as to comply with current legislation. The Parish Council agreed to this.

Mr Noble's invoice for the period up to 16 October was received and it was noted that he had reduced the amount by £1,000 to bring the total to £2001.00 excluding VAT.

In response to the request from Mr Black that representatives of the Council and Mr Noble meet with the Trustees and their solicitor it was agreed that this be declined. The Clerk was asked to write to the Institute Trustees telling them of the decisions reached at this meeting and referring to paragraphs about the repairing obligations.

The Chairman on behalf of the Parish Council thanked Mr Noble for attending the meeting.

There was no further business and the meeting closed at 8.15pm.

Signed ……………………………Chairman ……………………date.