Minutes of the Extraordinary Parish Council Meeting held in the Old Village Hall
on Wednesday 25 September 2002 at 7pm

Members present:


Mr M Bennett

Mrs R Bratt

Mr R Abraham

Mr R James

Dr J McCabe

Mrs D Morison

Mr G Saunders

Miss C Westgarth

Dr M Wright (Chairman)

By Special invitation: Mr R Noble, Solicitor; Mr Al Gadney, New Village Hall Steering Committee Chairman; Mr Martin Black, Comberton Institute Trustees Chairman.

In attendance: Mrs G Stoehr (Clerk) and two members of the public (Institute Trustees).

1. Apologies

Mrs S Hyde (who was present for 10 minutes towards the end of the meeting but did not take part in any voting), Mr C Pettit and Ms J Wakelin.

2. Village Hall matters including new Lease/Trust

At 7.05pm the proposal by the Chairman, carried unopposed that in accordance with S1(2) of the Public Bodies (Admissions to Meetings) Act 1960 that in view of the confidential nature of the business to be transacted i.e. the Parish Council seeking legal advice from its solicitor, the public be temporarily excluded from the meeting and they are herewith instructed to withdraw.

At 7.38pm the Chairman declared the meeting reopened and the Council considered Mr Noble's letter to the Council laying out options for the new draft Lease and his fees.

The Chairman invited the Mr Gadney, Mr Black and the other Trustees present to join in the discussion

On a proposition by Mr James, seconded by Mrs Morison it was unanimously agreed that Mr Noble be instructed to draw up a Lease based on the 'low imput' scenario without delay.

It was also agreed that Dr Wright, Mrs Bratt, Dr McCabe and Mr Bennett should bring to the next Council meeting a recommendation for the heads of terms. These after approval by the Parish Council would then need to be negotiated with the Trustees before being drafted into the new Lease. Mr Noble was asked to write to the Council offering suggestions for the heads of terms for consideration.

A date of 16 October was agreed for the Parish Council representatives and the Trustees to meet to negotiate the heads of terms.

There was no further business and the meeting closed at 9pm.


Signed ……………………………Chairman ……………………date.