COMBERTON PARISH COUNCIL

Minutes of the Parish Council Meeting held in the Old Village Hall
on Wednesday 13 March 2002

Members present:

Councillors:

Mr R Abraham

Mr M Bennett.

Mrs R Bratt

Mrs S Hyde

Mr R James

Dr J McCabe

Mrs D Morison

Mr G Saunders

Ms J Wakelin

Mr W Watts

Dr M Wright (Chairman)

In attendance: District Councillor S Harangozo, County Councillor R Martlew, Mrs M Collins (Tennis Club Chair), Mrs M Fraser (Memorial Artist), Mr D Fisher (Village Hall Vice-Chairman) 2 members of the public and Mrs G Stoehr (Clerk).

1. Apologies

Mr C Pettit (work) and Miss C Westgarth(work).

2. To approve the minutes of 13 February

On a proposition by Mrs Morison, seconded by Mrs Bratt the minutes were approved as a true record with the following amendments: item 6 to read 'the proposal by Ms Wakelin, seconded by Mrs Hyde that the figurative 'head' be approved was carried with six votes for and four votes against and one abstention' and item 9.3 to show that the proposal was made by Mr Watts not Mrs Bratt.. The Chair signed the minutes.

3. Matters arising from the meeting

3.1 (6) Comberton Village Memorial

In order to agree the detail designs and costings, including fixing and installation requirements etc. as detailed in 2.3 of the Artist's contract, the proposal by Mr James, seconded by Mrs Bratt, that all available members meet with the Artist at 5.45pm on Monday 18th March at the site was carried unopposed. It was also agreed that the power to approve the finer points of item 2.3 of the contract be delegated to the Chairman and Vice Chair.

3.2 Village Hall Reports

Mrs Bratt's report (reports 1) which included the election of trustees and officers and the discussion on the termination of the New Village Hall's management agreement was received and discussed. A letter from Mr D Fisher Vice-Chairman Comberton Village Hall Management Committee had been received dated 13 March. The Chairman welcomed Mr Fisher and invited him to address the meeting. Mr Fisher reported the deep frustration of his committee to the lack of progress on the site(2).

On a proposition by Mr James, seconded by Mrs Bratt, it was agreed that quotations for any necessary work on the New Village Hall should be sought and that Mrs Bratt should be kept informed so that she could give a full report on progress to the next Village Institute meeting.

The Clerk reported that Clive Orme had been asked to clear the obstructed village hall gate.

4. Finance

4.1 To receive the financial report and to approve the payment of bills(appended 1 to these minutes)

On a proposition by Mr Saunders, seconded by Mr Abraham, the expenditure as listed in the financial report and monthly financial statement plus C Morison 64 and Herald Contract Services 70.50, was unanimously approved.

The Clerk was asked to clarify if the redundancy payment had been paid and asked why it was not included in the financial statement.

4.2 Tennis Court Fund

Mr James reported on his meeting with the Tennis Club. The Chairman welcomed Mrs Collins, Comberton Tennis Club Chair and invited her to address the meeting. Mrs Collins indicated that it was the Tennis Club's hope that the Parish Council would be willing to refurbish the tennis courts' fencing and read out the quotation she had obtained. Dr Wright, the Tennis Club President, declared an interest in the matter under discussion and withdrew from the vote.

The proposal by Mr James, seconded by Mrs Morison that the Parish Council use the remaining unallocated funds (1312.84) to refurbish as much of the fencing as possible was carried with six votes in favour, two votes against and two abstentions. The Clerk was asked to seek additional quotations for approval at the next meeting.

On a proposition by Mr James, seconded by Mrs Bratt, it was agreed that the Tennis Fund should be closed and that the balance should be transferred to the general fund.

5. Reports

5.1 To consider matters from circulated reports

5.1.1 Focus Group

On a proposition by Mr James, seconded by Dr Wright it was agreed that the Focus Group should carry out a review of both the litter bins locations and emptying and take appropriate action and that Mrs Lesley Hall should be invited to the next meeting to give a brief progress report on the 'Make the Commitment Campaign'.

5.1.2 Parish Plan Steering Committee.

Mr Bennett gave a brief progress report and encouraged members to attend the public meeting to be held on 14 March.

5.1.3 The Planning Committee's report(3) was received and considered.

5.2 County Councillor

Councillor Martlew reported on the exhibitions for the proposed 'Super Cam' Metro, the removal of dumped cars and the draft Structure Plan. It was agreed that a response on the Structure Plan should be an agenda item for the next meeting.

5.2 District Councillor

Councillor Harangozo reported on recent path clearing.

5.3 Planning update(4)

Mrs Bratt reported on the applications considered at the Planning Committee meeting just prior to this meeting and provided a brief update which included the Appeal submitted by No.1 Long Road and a new application proposing additions to the mast at Madingley.

It was agreed that if planning applications only had a 14-day response time as in the case of amendments they could be considered by the Committee without delay as this did not change the decision at the last meeting to allow time for the public to receive notification on applications.

Mr Watts reported that he had approved a tree work application for 18 South Street.

6. Recreation ground matters including

6.1 Local Plan Inspector's Report/recreation ground extension

The Inspector's report(5) was considered and on a proposition by Mr James, seconded by Dr McCabe, it was agreed that a letter be sent to Messrs. Topham and Banks to ask if they are willing, in the light of the recent Inspector's report to start negotiations with the Parish Council with a view to the recreation ground being extended.

6.2 Letter regarding the skate board facility

A letter from Dr Francine Hughes regarding the skate board facility and another from Mr Waller the Cricket Club Chairman raising the clubs concerns over the skateboard proposals were considered.

The proposal by Mr Abraham, seconded by Mr Saunders that the Parish Council withdraw its agreement allowing the skateboard facility to be sited on the recreation ground on the grounds of health and safety was defeated with three votes in favour, six votes against and two abstentions.

In reply to Dr Hughes letter it was agreed to reiterate the Parish Council's support for the facility and ask for details on how the funding was proceeding.

6.3 Pavilion management

A report from the Recreation Ground Committee(6) included the disbanding of the Pavilion Management Committee and the handing back responsibility for the pavilion to the Parish Council as from 31 March 2002 had been received and its implications considered.

On a proposition by Dr Wright, seconded by Mr James, it was agreed to accept the kind offer from Mr Abraham and Mr Saunders to manage the pavilion on the Parish Council's behalf as a temporary measure until this matter could be considered further and a decision reached at the next meeting.

On a proposition by Mr Bennett, seconded by Mrs Morison it was agreed that the Parish Council give consideration at the next meeting to commissioning a formal management study to be undertaken both on the recreation ground facilities and the pavilion use and management.

It was agreed to carry forward to the next meeting the Recreation Ground Committee's draft Agreement(7) outlining conditions under which recognised sports clubs will be given priority access to specific areas of the recreation ground.

7. S106 Hubert Leach Development, Barton Road

In response to Mills and Reeves letter dated 22 February outlining the Parish Council's options for the S106 the proposal by Mrs Bratt, seconded by Dr McCabe that the Solicitor's first suggestion be approved i.e. the additional provision that places an obligation on the developer to maintain the Public Open Space for a further three years after it is transferred.

8. To consider the adoption of the Model Code of Conduct

On a proposition by Mr James, seconded by Mrs Morison and carried unanimously the Parish Council formally adopted the Model Code of Conduct. Members were reminded that they must sign their declaration and undertaking within two months.

9. To consider matters arising out of correspondence received since the last meeting including

9.1 Request for a footpath adjacent to the traffic calming on Long Road

A letter from Dr M Court had been received and was considered. On a proposition by Mrs Hyde, seconded by Mrs Morison it was agreed that request be forwarded to the County Council with a letter urging the Council to install the path as previously agreed when the traffic calming scheme was first introduced and also on the grounds of safety.

10. Urgent matters brought forward with the Chairman's consent

It was noted that as a result of the Countryside Agency's survey on behalf of the Government as part of the recent Rural White Paper Comberton had been classified as a 'vibrant' community.

Mrs Morison reported on her attendance at two CALC meetings. Information papers from these meetings are to be circulated.

There was no further business and the meeting closed at 9.47pm.