Minutes of the Parish Council Meeting held in the Old Village Hall
on Wednesday 9 January 2002

Members present:


Mr R Abraham

Mr M Bennett

Mrs R Bratt

Mr R James

Mrs D Morison

Mr C Pettit

Mr G Saunders

Ms J Wakelin

Mr W Watts

Miss C Westgarth

Dr M Wright (Chairman)

In attendance: County Councillor R Martlew, and Mrs G Stoehr (Clerk).

Also present by special invitation Inspector Howell, PC Bradley and PC Warmsley.

  1. Apologies
    Dr J McCabe and Mrs S Hyde and District Councillor S Harangozo

2. To approve the minutes of the previous meeting on 12 December2001

On a proposition by Ms Wakelin, seconded by Mrs Morison the minutes were approved as a true record. The Chairman then signed the minutes.

On a proposition by the Chairman it was agreed to vary the order of the agenda to take item 4 at this point.

4. Comberton Policing

The Chairman welcomed Inspector Howell of Histon Sector, PC Chris Bradley Comberton's new Community Beat Officer (CBO) and PC Warmsley from Sawston Sector. PC Bradley, a family man with strong links to the area told the meeting that he was eager to start his new job. Disappointment was expressed by the meeting that he would not be taking up his post immediately and that no firm date could be given and also at the lack of past communication to both Neighbourhood Watch and the Parish Council.

It was noted that Histon Sector was currently promoting a mobile police station that would be in the village on 21 January and a monthly police newsletter.

PC Bradley, at present a traffic officer, explained he aimed to spend as much time as possible in Comberton and surrounding villages getting to know the people and the issues that are important.

Inspector Howell discussed the role of volunteers within the constabulary and agreed to keep the Council informed on any initiatives to introduce 'community wardens' into the sector.

3. Matters arising from the meeting including

3.1 British Legion letter regarding the Memorial site

A letter from The Royal British Legion and a petition in support of the pond area signed by 200 parishioners (190 in favour of the pond, 10 in support of the Swaynes Lane/Barton Road site) was considered. The Clerk advised on standing orders relating to rescission of a previous resolution within six months and financial considerations if the project were changed or aborted at this stage.

The proposal by Mrs Morison, seconded by Mr Bennett that in accordance with standing orders this matter should not be reopened was carried with 7 votes in favour, 3 votes against and one abstention. Mr Watts asked that his vote against the motion be formally recorded.

At 8.28pm the Chairman proposed that the meeting be adjourned to allow Mr Dickinson and other members of The Royal British Legion and public to put to the meeting their point of view. The Chairman declared the meeting open again at 8.41pm.

3.2 Anglian Water and Comberton drainage

The Clerk reported that Anglian Water had confirmed it was proposing to divert and improve some pipes within the parish and that Pat Matthews at the District Council was currently discussing with Leach Homes the possibility of an additional drain at the southern boundary of the development.

3.3 Jubilee

The Chairman reported that a sensory garden on the large green in Harbour Avenue and a piece of play equipment were two projects which were currently being considered to commemorate the Queen's Jubilee. Another meeting is to be scheduled and it was hoped that Mrs Hyde would be involved.

5. Finance

5.1 To receive the financial report and to approve expenditure(appended 1 to these minutes)

On a proposition by Miss Westgarth, seconded by Mrs Bratt, the expenditure as listed in the financial report and monthly financial statement plus Countryside Watch - 20 (affiliation fees), Peter Oakes - 846 (tree work), M. Wright - 10.80 (reimbursement for wood preservative), Westside Joinery - 810.75 (litter bins), N. Court - 417.50 (VAP) LG Stoehr - 373.25 (salary and expenses), was approved unanimously.

5.2 To approve the pavilion showers plumbing quotation(2)

Mr Abraham reported that the pavilion showers had again been checked by an electrician between meetings and that they now required urgent and immediate attention to rectify both electrical and plumbing faults. A quote for the plumbing work only from Geoff Cole Plumbing for 960 and an estimate for both plumbing and electrical work from Dave Dalton for between 500 and 1200 was considered. On a proposition by Mr Abraham, seconded by Mrs Bratt Mr Dalton was contracted to urgently attend to the showers.

On a proposition by Mrs Bratt, seconded by Mrs Morison it was agreed that the Management Committee should be asked to consider if they were able to contribute towards the cost of the repairs.

5.3 To approve the budget 2002 - 2003

The amended budget (3) was considered. On a proposition by Mrs Morison, seconded by Mrs Bratt it was unanimously agreed to increase the contingency fund to 6135 and approve the Budget as presented.

5.4 To approve the Precept for FY 2002-2003

The proposal by Mrs Bratt, seconded by Mr Bennett that the Precept be set at 39,995 was carried unanimously.

5.5 To receive the Auditor's report and certificate

The audit certificate had been received and all areas were satisfactory. It was agreed that the management of the tennis club funds would be considered at the next meeting.

6. Reports - to consider items from reports

A written report(5) and a verbal update including Tebbit's barn, 5 Westcroft, Madingley Mulch and Unit 2 Horizon Park was received from the Planning Committee . Mr Bennett reported that the parish plan data analyses were now complete and that a public meeting had been arranged for 14 March. It was agreed that a presentation of the findings would take place at the next meeting.

6.1 County Councillor

Councillor Martlew reported that Longstanton had been chosen as the site for the new settlement and that he had asked that Cambourne should still be considered.

6.2 District Councillor

In Councillor Harangozo's absence the Clerk reported that he had asked if the Parish Council wanted an 'Exception Site' included to meet local housing need in Local Plan No.3. It was agreed to discuss this under the next agenda item.

7. Local Plan No.3 Issues Report

The Planning Committee had considered the report and collated the opinions of committee members. It was agreed that these would be sent to the District Council. The Clerk was asked to write to the District Council indicating that the Parish Council would like more information on 'exception sites' and that this should be an item for the next meeting.

8. S106 Agreement Hubert Leech development Barton Road

Mrs Bratt reported on the meeting with Malcolm Folbigg and Caroline Hay and the negotiations that took place. On a proposition by Mrs Bratt, seconded by Miss Westgarth it was unanimously agreed to accept Leach Homes' offer as follows:

a) Three years after the public open space and tree belts have been established and when they are all in A1 condition Leach Homes will transfer them to the Parish Council along with 36,000 that will be invested for their ongoing maintenance.

b) Instead of having a play area within the development Leach Homes will to pay to the Parish Council 8,000 towards a youth or other recreational facility on the parish recreation ground. This money will be paid early, on the signing of the S106 Agreement.

Mr Chris Taylor is to be asked to redraft the S106 Agreement to include these items and the amended copy shown to the Council's Solicitor. It was agreed that in order to progress these matters without undue delay an extraordinary meeting of the Parish Council may need to be called.

9. Tree Warden's report including consideration of a tree donation from Mr Oakes

Mrs Morison reported on the recent tree group meeting and the kind offer of trees from Mrs Brown (Barton Road), Mr Willson (Harbour Ave), Mr Hall (The Valley) and Mr Oakes (West Street). Mr Hall, Mr Willson and Mr Oakes had also offered to assist with their planting. Ms J. Wakelin and Mrs D. Morison were also thanked by the meeting for their kind offer of a tree each. The trees' species and their locations on the green outside 50 Harbour Avenue, near 21/23 Harbour Avenue and on the Bakers Close green was approved.

10. To consider matters arising out of correspondence received since the last meeting

10.1 Multi-Modal Study

I was noted that the Government had approved the preferred plan and have asked the authorities to commence work on the proposed A14 improvements.

10.2 The Chairman reported that Mr Leader was unable to continue cleaning the village bus shelters each week. It was agreed that a gift should be purchased for Mr Leader in appreciation for his long service to the village.

10.3 Concern was expressed at the amount of litter in the West Street to Kentings ditch. The District Council is to be asked to clear this.

11. Urgent matters brought forward with the Chairman's consent


There was no further business and the meeting closed at 9.47pm.