Minutes of the Parish Council Meeting held in the Old Village Hall
on Wednesday 11 July 2001

Members present:


Mr R Abraham

Mr M Bennett

Mrs R Bratt

Mr G Saunders

Mrs S Hyde

Mr R James

Dr J McCabe

Mrs D Morison

Mr C Pettit

Mr W Watts

Miss C Westgarth

Dr M Wright

Ms J Wakelin

In attendance: District Councillor S Harangozo and Mrs G Stoehr (Clerk)

1. Apologies
County Councillor R Martlew

On a proposition by the Chairman it was agreed to vary the order of the agenda.

Mr Proctor, 32 The Valley had contacted the Council to seek its support in resolving an urgent issue to enable the sale of his property. On a proposition by Mr Watts, seconded by Mrs Bratt, carried unanimously, it was resolved that the owners and successors in title of 32 The Valley are entitled to a right of way on foot only on and over the grassed area shown coloured green on the H. M. Land Registry document (Title No. CB9026) for all times and for all purposes. It was further resolved all owners in the Valley be granted similar entitlement.

2. To approve the minutes of the previous meeting

On a proposition by Ms Wakelin, seconded by Mrs Bratt the minutes were approved as a true record with the following two amendments. Item 6 to show 'Mr Tim Scott' and 'The Drift'. The minutes were then signed by the Chairman.

3. Matters arising from the meeting including

3.1 Skateboard facilities

Mr Abraham reported on his and the Chairman's recent meeting and the request of the Skateboard Group that the Parish Council agree to a change in location of the proposed skateboard park to in between the sandpit and the Meridian School. No resolution was made to support this suggestion and there was a consensus to remain with the agreed site to the north of the recreation ground. A letter is to be sent to Mrs Hughes informing her of the outcome.

3.2 Youth Shelter

In order to move this matter forward on a proposition by Miss Westgarth, seconded by Dr Wright it was agreed that Roger Abraham should attend the next meeting of the Focus Group on 18th July to discuss the youth shelter with the youth group who had been invited to be present and report back to the next meeting. It was hoped that Diana Cook could also attend.

3.3 Youth Council

On a proposition by the Chairman it was agreed that Ms Gerry Lambert of the South Cambridgeshire Youth Participation Project (SCYPP) be invited to attend the October meeting at 7pm to discuss Youth Councils.

3.4 Litter picker

Mrs Smith, Barton Road had replied to the advertisement for a litter picker. On a proposition by Mr James, seconded by Miss Westgarth the power to employ was delegated to the Chairman. Councillor Harangozo offered to contact the Clerk with the results of the District Council's recent litter monitoring so that the number of hours employment could be known.

3.5 Street trading consent. Mr Dutton to trade for 2 extra nights (making five in total)

On a proposition by Mr Abraham, seconded by Mr Pettit approval was given to Mr Dutton for two further nights trading, making five in total with the proviso that the litter situation is closely monitored.

3.6 To approve the tree work quotations

The three quotations from Peter Oakes £1570, Eastern Tree Surgery £1050 and Eastern Landscape Services £3400 were considered. The proposal by Mr Abraham, seconded by Mr Saunders that Eastern Tree Surgery be awarded the contract was carried.

3.7 Survey on pavilion. The Clerk reported that the insurance valuation was based on a similar index linking system to that used by the surveyors she had contacted. On a proposition by Mr Abraham, seconded by Dr Wright it was agreed that no further cost be incurred contracting a surveyor for a separate valuation.

4. To receive the financial report and to approve expenditure(appended 1 to these minutes)
On a proposition by Mrs Bratt, seconded by Mr Saunders the expenditure as listed in the financial report and monthly financial statement plus
£89.90 - M Leader (bus shelter cleaning)
£211.50 - Herald Contract Services (ditch clearance)
£39.00 - C Morison (bin emptying), was approved unanimously.

5. To receive and consider the planning report(r1)
Mrs Bratt declared an ongoing interest ion the planning application for 8 West Street and withdrew from the discussion and decision. Ms Wakelin gave the planning report and update which was received and considered by the meeting.(r2)

5.1 S106 Agreement - Hubert Leach, Barton Road/Swaynes Lane

Mrs Bratt reported the advice and words of caution from Mr Chris Taylor, South Cambridgeshire District Council's Legal Director regarding public open space within a development. The proposal by Mrs Bratt, seconded by Mrs Morison that the Parish Council agree in principle to accept the transfer of ownership of both the public open space (POS) and the tree belt which runs along the Herringfield Drift subject to a satisfactory Section 106 Agreement being signed to ensure that neither area ever becomes a financial burden was carried unanimously.

5.1.1 The proposal by Mr Abraham, seconded by Mrs Bratt, that the Parish Council contract both Eastern Tree Surgery and Herald Contract Services to give advice and an estimate of annual maintenance costs for both the tree belt and the POS was carried unanimously. It was agreed that Hubert Leach be approached to reimburse the Council's costs regarding this development.

5.1.2 It was agreed that the Focus Group and the Recreation Ground Committee should meet to give thought to how the POS should be used and also to Leech's offer for either play equipment for the POS, or cash or a project in lieu and bring recommendations to the September meeting for further consideration by the Parish Council.

5.1.3 The Planning Committee had been told that Anglian Water has indicated that they will not accept more than 21 new homes being added to its existing drainage system. The developers must therefore satisfy planning conditions for improvements to the foul water system before they may build over 21 homes (25 are planned).

6. To receive reports from

6.1 County Councillor

Not present.

6.2 District Councillor

Councillor Harangozo reported that the Local Plan Inquiry was due to conclude mid-August with the report being published around Spring 2002 and on the possibility that the District Council may relocate to Cambourne.

6.3 Village Action Plan(r3)

The report was received and considered by the meeting. Mr Bennett circulated the final draft of the questionnaire, which with minor amendment was ready to be printed. Members were asked to remain after the meeting for their photographs to be taken for the required identity badges. Delivery/collection areas are currently being allocated.

6.4 Focus Group(r4)

The report, which included litter bins, additional bus shelter, completion of pavements, Village of the Year Competition, parish paths and village map was considered by the meeting. Verbal compliments from parishioners and a letter from the Meridian School had been received regarding the recent successful Jazz Concert. All were in agreement that the event 'strengthened community spirit'.

6.4.1 It was noted that Mr Beamiss had completed his contract on the Causeway, which amounted to approximately 25% of the restoration of the cobbles, and that a parish paths grant of £1000 had been received from the County Council. It was agreed to place an article in Contact seeking volunteers to assist with the work on the Causeway and decision regarding a further contract be carried forward to a future meeting when the County Council had finished its negotiations with Mrs Dickinson.

6.5 Village Hall representative(r5)

Mrs Bratt's report was received and considered by the meeting.

6.5.1 The letter received from Andy Waller, Chairman to the Trustees, dated 7 July, giving notice that as from, at the latest, 31 December 2002 the Trustees of the Village Institute will cease to manage the New Village Hall was also considered.

6.5.2 The Clerk advised on the corporate body status of the Parish Council.

6.5.3 The proposal by Mr James, seconded by Mr Bennett that the statement as drafted by the Chairman(r6), with minor amendments be published stressing the Parish Council's support for a new village hall for Comberton and listing the Council's reasons for rejection of the plans submitted by the Village Hall Committee to the last meeting, was carried by 9 votes in favour, 3 votes against and 1 abstention.

6.5.4 The proposal by Mr James, seconded by Dr Wright that a group of members (Miss Westgarth, Mr James, Dr McCabe, Mr Bennett, Mrs Morison, Mrs Bratt and Dr Wright) should meet to consider a way forward and bring a range of suggestions for consideration by the Parish Council to its next meeting in September was carried by 11 votes in favour, 1 vote against and 1 abstention.

6.5.5 A letter, undated, from Mr Brian Cook was read out by Mrs Bratt. On a proposition by Mrs Bratt, seconded by Mrs Morison it was agreed that the group should also give consideration to the penultimate paragraph of Mr Cook's letter recommending leasing the whole site to the Village Institute Trustees, giving them a free hand to develop the site in the best interest of the village.

6.5.6 On a proposition by the Chairman it was agreed that Teresa Jones, Cambridgeshire ACRE Village Hall Advisor should attend the September meeting.

6.6.6 It was noted that a copy of The Village Institute accounts had been received.

6.6 Neighbourhood and Countryside Watch

Mrs Hyde reported that the signs had been received from Countryside Watch and would be put up to advertise the secure area.

6.7 Tree Group

At the next meeting the group will arrange a meeting to consider tree planting to be added to the tree pruning work agreed at the last meeting to enable quotations to be sought.

6.8 Chairman

The Chairman reported on the traffic calming proposals outside the Village College. A revised plan detailing the traffic calming proposals is expected from the County Council

6.8.1 On a proposition by Mrs Hyde, seconded by Mr Saunders it was agreed that further consideration should be given to the Parish Council funding an additional interactive sign when the next budget is drafted.

6.8.2 The proposal by Mr James, seconded by Dr Wright that the County Council be asked to provide some highway planings to fill the ruts in The Drift was carried unopposed.

6.8.3 On a proposition by Mr James, seconded by Miss Westgarth approval was given to the purchase of 25 oak posts from Ridgeons at a cost of £5 each. Ms Wakelin reported on the Ridgeons drivers recent directives to protect the verges in the village.

6.8.4 Special Constables. The information pack from Cambridgeshire constabulary is to be circulated to all members before the next meeting.

6.9 School Governor (r7)

Mrs Morison's the report was received by the meeting.

7. To consider matters arising out of correspondence received since the last meeting

7.1 A14 Multi Modal results

In response to the information from Go East it was agreed that letters supporting the proposed route be sent both to Go East and the County Council.

7.2 Parking in Green End

In response to the written compliant received regarding parking in Green End the proposal by Mrs Morison, seconded by Mr James that the Parish Council's concerns regarding parking outside the Nursery, Horlers and the Meridian School be brought to the Traffic Warden's attention, was carried unopposed.

7.3 Request for S137 donation from Comberton Scouts

In response to the request from Comberton Scouts the proposal by Mrs Bratt, seconded by Mrs Morison that in accordance with its powers under Section 137 of the Local Government Act, 1972, the Council donates £450 to Comberton Scouts for its firework display which, in the opinion of the Council is in the interests of the area and its inhabitants.

8. Urgent matters brought forward with the Chairmanís consent

8.1 Mr Abraham reported on the recent vandalism to the see-saw. On a proposition by Mr Abraham, seconded by Mr Pettit approval was given for Wicksteed Leisure to carry out the necessary repairs

8.2 It was noted that Mr Leader had not as yet repaired the recreation ground gatepost.

There was no further business and the meeting closed at 10.02pm.