At 7pm before the main meeting the Chairman, Mr James, on behalf of the meeting, welcomed Diana Cook and six Village College students to the meeting to discuss their thoughts for youth facilities. The Parish Council was asked to consider various projects including a skateboard/BMX park, basketball ring and appropriate surface, youth shelter and summer activities. The group were invited to future Focus Group meetings and also to discuss recreation ground provisions further with Roger Abraham.

Other concerns raised by the teenagers included speeding through the village, litter and dog fouling. The Parish Council agreed it shared these concerns and is currently taking steps to attend to these.

Minutes of the Parish Council Meeting held in the Old Village Hall
on Wednesday 9 May 2001

Members present:


Mr R Abraham

Mr M Bennett

Mrs R Bratt

Mr R James

Dr J McCabe

Mrs D Morison

Mr G Saunders

Mr W Watts

Miss C Westgarth

Dr M Wright

In attendance: District Councillor S Harangozo, County Councillor R Martlew and Mrs G Stoehr (Clerk)

  1. Elections
    1. Chairman
      Mr James, retiring Chairman, took meeting for this item
      The proposal by Dr McCabe, seconded by Mr James that Dr Malcolm Wright be elected as Chairman was carried unanimously. Dr Wright signed the declaration of office and took over the chair.
      The meeting unanimously thanked Mr James for his 'admirable chairmanship' over the last three years.
    2. Vice-Chair
      The proposal by Mrs Morison, seconded by Ms Wakeling that Miss Chris Westgarth be elected as Vice-Chair was carried unanimously.
    3. Committees membership
      Planning committee:
      Ms Wakelin, Mrs Morison, Miss Westgarth, Mrs Bratt (Chair) Dr McCabe as proposed by Mr James, seconded by Mrs Morison, and carried unanimously.
      Working groups: membership
      Recreation Ground: Mr Pettit, Mrs Hyde, Dr Wright, Mr Saunders, Mr Abraham (Convenor), as proposed by Mrs Bratt, seconded by Mrs Morison and carried unanimously.
      Focus Group: Miss Westgarth (Convenor), Mr Pettit, Mr Bennett, Dr McCabe, Dr Wright as proposed by Mrs Bratt, seconded by Mr Watts and carried unanimously.
      Tree Group: Mrs Morison, Ms Wakelin, Mr Watts (Convenor and Tree Warden) as proposed Ms Wakelin, seconded by Mrs Morison and carried unanimously.
      CALC representatives: Mr James and Mrs Morison as proposed by Dr Wright, seconded by Mr Watts and carried unanimously.
      Financial overseer: Mr Saunders as proposed by Mr James, seconded by Dr Wright and carried unanimously.
      Village Hall Steering Group and Village Action Plan Group membership no changes.
      The proposal by the Chairman that he be ex-officio on all committees was carried unopposed.
  2. Apologies
  3. To approve the minutes of the previous meeting
    On a proposition by Ms Wakelin, seconded by Miss Westgarth the minutes were approved as a true record with the following one amendment 'item 7.8 to show that there had been excellent reporting of Countryside Watch' and were signed by the Chairman.
  4. Matters arising from the meeting including
    1. Bus shelter cleaning. The contractor had agreed to increase the frequency at no extra charge.
    2. Councillor training date Two provisional dates had been suggested. The proposal by Ms Wakelin, seconded by Dr Wright that Thursday 29 November be agreed was carried unopposed. It was agreed that members should bring suggestions for training topics to the next meeting.
    3. Parish Council Annual Report.(r1) It was agreed that the comprehensive report resulting from the Annual Parish Meeting reports should be given to Mary Whiting for publication in Contact with full poetic licence. The Village Action Plan report should have priority for publication.

      On a proposition by Ms Wakeling, seconded by Mr James it was agreed that 'Quality Council' should be a standing agenda item.
    4. Litter Picker. As Mrs Watson had declined the extra hours offered the proposal by Ms Wakelin, seconded by Mrs Morrison that 'the job be advertised in Contact and on the notice board at an hourly rate of £4.50 was carried unanimously.
      Mr James reported that there had been an improvement in the amount of litter outside the Spar since his talk with Mr Patel. The District Council was thanked for their kind donation of a litter picking tool. The District Council is to continue to be urged to increase its litter picking frequency.
    5. Jazz concert. On a proposition from Ms Wakelin, seconded by Miss Westgarth it was agreed that the Parish Council amend the amount it had agreed to spend on the concert to £300 to cover the entertainment licence and marquee or hall hire.
  5. To receive the financial report and to approve expenditure(appended to these minutes 1)
    On a proposition by Miss Westgarth , seconded by Mrs Bratt the expenditure as listed in the financial report and monthly financial statement plus
    £125.43 - Briton Fire Co,
    £622.76 - Herald Contract Services,
    £144.00 - C Orme
    £52.00 - C Morison, was approved unanimously.
    1. The Clerk reported that the P35 Annual Return to the Inland Revenue had been completed and a copy had been given to Mr Saunders. She declared that currently no employees paid income tax due to either too low earnings or because of their personal allowance but that the quarterly return was still completed.
    2. On a proposition by Mr Saunders, seconded by Mr James approval was given to the Inland Revenue reclaiming underpaid tax and the transfer of funds to National Savings as detailed in the financial report.
    3. Mrs Watson had indicated that she would be on holiday from 9 to end June and sought approval for her mother to carry out her duties on her behalf. On a proposition by Ms Wakelin, seconded by Mrs Morrison this was approved.
    4. On a proposition from Mr Saunders, seconded by Ms Wakeling approval was given for Mrs Watson's next salary payment of £206.22 to be paid on 1st June.
    5. On a proposition by Ms Wakelin, seconded by Mrs Morison it was agreed that Mrs Watson's contract be reviewed at the next meeting to consider holiday pay.
  6. To receive and consider the planning report(r2)
    The report was received and considered by the meeting.
    S/0754/01/F, Mr & Mrs Obank, 8 West Street - extensions. Mrs Bratt declared an interest in this application an withdrew from the discussion and decision. On a proposition by Ms Wakelin, seconded by Miss Westgarth the Parish Council endorsed the recommendation for refusal of this application.(r3)
  7. Tree Survey report
    Mr Watts reported that the tree survey was to continue on Saturday but it was thought that at least three trees would have to be removed. The final recommendation is to be brought to the next meeting.
  8. Vandalism and underage motorbike riders
    Concern was expressed both that some youngsters were riding motorbikes without a helmet or appropriate licence along the Drift, on the set aside land and in Watts Wood and also at recent vandalism in the village. It was agreed to leave the matter to PC Hilton.

9. Woodland cemetery(r4)
Following consideration of Mr Abraham's letter regarding vehicles using the cemetery the proposal by Mr Abraham, seconded by Dr Wright that a letter of concern be sent to Barton Parish Council with a copy sent also to both the District and County Councillors was carried unopposed.

10. To receive the Focus Group report(r5) including

    1. War memorial location.
      The recommendation of the Focus Group and other sites including the additional site of Swaynes Lane/Barton Road were considered. On a proposition by the Chairman, seconded by Mr James it was agreed to carry this matter forward to a future meeting after the artist's designs had been received.
      On a proposition by Mr James, seconded by Mrs Morison it was agreed that all names should be listed on the memorial.
      A presentation on war memorials is to take place at the next Focus Group meeting on 17 June at 7.30pm in the pavilion and all members of the Council were invited to attend.
    2. Playgroup fencing design
      The Chairman reported on the playgroup's preferred fencing design. It was unclear if planning permission would be required and Mrs Bratt advised that it was best to assume it was as the fence is in a conservation area. The Clerk is to check with the District Council and the playgroup is to be advised accordingly. The Chairman agreed to speak with Mrs Kingshott and it was agreed that the matter carried forward to a future meeting.
  1. To receive reports
    1. County Councillor
      Councillor Martlew was not present.
    2. District Councillor
      Councillor Harangozo reported on: the forthcoming rubbish consultation meetings (local exhibition on 23 May at Bar Hill), policy guidance on housing density, the Local Plan Inquiry and Review, grants for recreation ground facilities, the proposed upgrade in street cleansing. Members were urged to contact Councillor Harangozo with any street cleansing concerns.
    3. Village Action Plan
      Mr Bennett reported that the group hoped to finalise the questionnaire by the end of the week and that the timetable had been revised.
      1. On a proposition by Mr Bennett, seconded by Mrs Bratt approval was given for the group to contract a printer (approximately £460) and to use £50 as a cash incentive for parishioners returning completed forms.
      2. Mr Bennett sought members' help with the distribution and collection of the questionnaires. It was agreed that a sheet should be circulated and members would indicate their preferred village area. It was noted that help was also required with data entry and interested members should give their names to Mr Bennett.

    11.4 Neighbourhood Watch and Countryside Watch
    Mr James reported that there had been more burglaries.

    11.5 School Governor
    Mrs Morison’s reported that a new headteacher had been appointed and that there would be a public announcement on Friday.

    It was noted that the New Village Hall Steering Group had not met. The Clerk was reminded that this should be a standing agenda item until further notice.

  2. To consider matters arising out of correspondence received since the last meeting
    Minor correspondence for information or for possible inclusion in a future meeting is to be circulated between members before the next meeting.
    1. Mains gas provision(r6)
      A letter had been received from a parishioner enquiring about the possibility of mains gas coming to Comberton. On a proposition from Mrs Bratt, seconded by Dr Wright it was agreed to invite Mr Andy mackintosh of the Gas Transportation Company to the next meeting and commence at 7pm.
    2. One2One report(r7)
      The report on the mast had been received from Powerwatch. On a proposition by Mrs Morison, seconded by Mr James it was agreed that the report be lent to Mrs Joyce so that she could show it to interested parishioners. A photocopy of the report is to be circulated to all members.
    3. Application for street trading consent - Mr A Dutton, 52 Bush Close.
      On a proposition from Ms Wakelin, seconded by Mrs Morison, carried unopposed, the application was approved with the following two conditions: a) that a bin be provided and any resulting litter be cleared by the trader and b) that the latest trading be 11.30pm.
    4. Post boxes in Comberton
      The Clerk reported that the Royal Mail had agreed to change the box outside the Spar for one with a larger aperture.
  3. Matters brought forward with the Chairman’s consent
    1. The Chairman led a brief discussion on members' out of pocket expenses. It was agreed that this should be an agenda item for the next meeting.
    2. The Chairman suggested that seating arrangements be changed as from the next meeting with members sitting around a table. It was agreed to give this a try.
    3. On a proposition by Mr Abraham, seconded by Ms Wakeling it was agreed both youth shelter and youth council be agenda items for the next meeting.

There was no further business and the meeting closed at 9.47pm.



Signed ……………………………Chairman ……………………date.