Minutes of the Parish Council Meeting held in the Old Village Hall
on Wednesday 14 March 2001

Members present:


Mr R Abraham

Mr M Bennett

Mrs R Bratt

Mr R James (Chairman)

Dr J McCabe

Mrs D Morison

Mr G Saunders

Mr W Watts

Miss C Westgarth

Dr M Wright

In attendance: District Councillor S Harangozo, County Councillor R Martlew and Mrs G Stoehr (Clerk)

  1. Apologies
    from Mr C Pettit (work), Ms J Wakelin (work), Mrs S Hyde (work) were approved.
  2. To approve the minutes of the previous meeting
    On a proposition by Mr James, seconded by Mrs Bratt the minutes were approved as a true record and signed by the Chairman.

3. Matters arising from the meeting including

Long Road/Hardwick Road junction, improved safety measures.
Reflector posts had been now been installed by the County Council and Mrs Hyde had been informed. On a proposition by the Chairman it was agreed to monitor the postsí effectiveness to ascertain if additional posts might be required.

Parish Councilís response to the Structure Plan consultation
Following a summary of the suggested strategies by the Chairman, the proposition by Mr James, seconded by Mr Abraham, that the Parish Council express its preference for Strategy 3 the Corridor/Towns focus with the preferred settlement as Waterbeach was carried unopposed.
It was agreed that this should be an agenda item when further views are sought.

Playgroup fencing
The Chairman and Dr Wright reported on their recent meetings with Mrs Julia Jones. On a proposition by Mrs Morison, seconded by Mrs Bratt it was resolved that the Council in accordance with its powers under Section 137 of the Local Government Act 1972, should increase the previously approved amount to the Playgroup for its fencing from £450 to £1000, which in the opinion of the Council, is in the interests of the conservation area and its inhabitants with the condition that the Council approve the final design of the fencing.

Litter bins
Communications from Mr Winney and Mrs Longuet-Higgins were considered. Contrary to the previous minute (9.2) at the last meeting, the offer of new litter bins was not from the District Council but from an anonymous donor. This offer was gratefully accepted by the meeting. On a proposition by the Chairman, seconded by Dr Wright it was agreed that the Focus Group should give consideration to the binsí design and location and report to a future meeting.

4. To receive the financial report and to approve expenditure(appended to these minutes 1)

On a proposition by Dr Wright , seconded by Mr James the expenditure as listed in the financial report and monthly financial statement was approved unanimously.
On a proposition by Mrs Bratt , seconded by Mrs Morrison the additional payment to CVC Enterprises £45.50 (VAP expenditure) was approved.
The Clerk reported that the accounts had now been computerised and balanced and reconciled to both the bank accounts and monthly financial statements however there had been an overpayment out of petty cash last August for which there was no matching invoice. On a proposition by Mr Saunders, seconded by Mrs Morison it was resolved not to seek compensation for this £33.17 administrative error.

Review of banking arrangements
The Responsible Financial Officerís report was received and considered by the meeting. On a proposition by the Chairman, seconded by Mrs Morison approval was given to the Clerk holding crossed warrants to enable transfer between the funds as explained in the financial report (attached 1)

5. To receive and consider the Tree Group report(r1)

The report was received and considered by the meeting. It was agreed that a further report from the group should be an agenda item for the June meeting.

It was noted that some trees mentioned in the report, for example in Bush Close, Woottens Close and Hines Lane were the responsibility of the District Council. The Clerk was instructed to inform the District Council of the report.

Mr Watts reported that he had received an offer of a tree in memory of a resident.

Public Arts Policy for Comberton
Miss Westgarth reported on her recent meeting with the District Council and its pilot scheme, to improve public art in the region. On a proposition by the Chairman, seconded by Dr Wright approval was given for Miss Westgarth to lead a project to research, design and provide a war memorial for the village, the location of which is to be decided at a future meeting.

Government Rural White Paper
Mr Bennett summarised Chapter 12 of the Rural White Paper and its importance for Parish Councils. The Clerk was instructed to make a copy of the chapter available to all members to allow further discussion at the next meeting.

Consultation on the Code of Conduct draft policy
The document which had been circulated was noted by the meeting.

8. Village Enhancement Budget(r2)

Dr Wright reported that the Barton Road pavement was not now considered to be in need of major improvement. On his proposition, seconded by Mr James approval was given to the following provisional budget from the village enhancement funds instead: Cleaning of the Causeway footpath to expose the cobbles £2000; tarmacing an area near the West Street bus shelter and the lay-bys in South Street. £3000; replacement of white plastic bollards in South Street with wooden ones. £150; war memorial £5000; Litter Bins £500; Additional Village Map £300; bedding plants £100.

On a proposition by Mr James seconded by Dr Wright, on the advice of NALC, £1100 for the traffic calming near the Village College was moved from the S137 budget heading to the general village enhancement budget.

9. Skateboard facility

On a proposition by Mr James, seconded by Mr Abraham, agreement in principle was given for a 24m by 7m (max) site for a skateboard facility, on the north side of the recreation ground to the west of the garage with the proviso that the residentís group raise adequate funds and screen the southern boundary.

In response to the letter from Mrs Diana Cook it was agree hold an open meeting at 7pm before the May meeting to discuss youth facilities.

On a proposition by the Chairman it was agreed to vary the order of business to allow the recreation ground report to be taken at this point.

Recreation ground report
In response to the letter from residents in Green End complaining of noise from of cars parked in the recreation ground car park the Clerk was instructed to bring the matter to the attention of the Noise Abatement Office at the District Council.

10. To receive the report and consider the recommendations

County Councillor

Councillor Martlew reported on the recent foot and mouth outbreak and notices which were available to restrict access to public footpaths. On a proposition by the Chairman approval was given to notices being erected as necessary on Comberton paths.

District Councillor
Councillor Harangozo reported on: the forthcoming Madingley Road transport corridor study, social housing, and that the District Council had agreed to provide off road parking for the resident at 82 Swaynes Lane to alleviate the highway problems.

On a proposition by the Chairman approval was given for the Planning Committee and any other interested member to meet formally with the Barton Road developers to discuss their plans. Councillor Harangozo was asked to arrange the meeting.

On a proposition by the Chairman support was given to Mr Harangozoís campaign to get the County Council to prohibit overtaking on Long Road.

Planning report(r3)
The report was received by the meeting.
Additional planning decisions:
Mr Gordon, Swaynes Lane Ė replacement garage. The Committee recommended refusal as the building is too large for a garage. However if the District Council approve it is requested that a restriction be applied stating the building is only to be used as a garage.

New Village Hall Steering Group
Mrs Bratt and Dr Wright reported on their recent meeting and on the necessity for Custodial or Holding Trustees for the new village hall. On a proposition by the Chairman, seconded by Mrs Bratt the Parish Council had no objections to the suggested Custodian Trustees.

Mrs Bratt reported as many as possible of the parishionersí suggestions would be incorporated into the second set of plans to be drafted by the architect and that Dr Wright also was to draft a new plan for the hall for consideration by the Committee.

Dr Wright reported that he had met with members of the Guilden Morden New Village Hall Steering Committee.

The Clerk was instructed to find out about Parish Council borrowing by the next meeting.

Village Hall representative(r4)

Mrs Brattís report was received by the meeting. The Trustees had asked that the litter bins be removed and also the gravel left from the gate post repair. The Clerk has instructed Mr Orme and Leader Builders to attend to these matters.

Village Action Plan

Mr Bennett reported on the recent stakeholdersí meeting and the next stage to raise awareness and consider distribution. Members were asked to let the group know as soon as possible if they had suggestions for refinements to the questionnaire.

Neighbourhood Watch and Countryside Watch

The Chairman reported that Mrs Caine had contacted him to say that the Police were not informing the Neighbourhood Watch Co-ordinators of village problems. The Clerk was instructed to write to the Police with regard to this lack of contact.

School Governor(r5)

Mrs Morisonís report was received and considered by the meeting.

  1. To consider matters arising out of correspondence received since the last meeting
    Minor correspondence for information or for possible inclusion in a future meeting is to be circulated between members before the next meeting.

County Councilís Draft Bus Strategy
Noted by the meeting.

South Cambridgeshire District Councilís Enforcement Manual
Noted by the meeting.

Street trading consent
Mr Corteil to trade on Harbour Ave (Fish and Chips) renewal. The Parish Council had no comments to make in respect of this licence application.
On a proposition by Mr Abraham, seconded by Mr James the Clerk was instructed to inform the District Council of an unlicensed van trading on a Tuesday evening.

Post boxes in Comberton
In response to the letter from Mr Jones, parishioner, the proposition by Mr James, seconded by Mr Bennett that the Parish Council write to Royal Mail requesting larger capacity posting boxes to also take A4 envelopes for both Kentings and outside the Post Office was carried unanimously.

Granta Homes
In response to the letter from Granta Homes offering a bus shelter to be erected outside Horizon Park, Barton Road the proposal by Mrs Bratt, seconded by Mr Abraham that the Parish Council accept the offer with the proviso that it consults with the Council on its design and position and also makes available a grant towards the shelterís future maintenance, was carried unanimously.

Constitution for the District Council
Noted by the meeting.

12. Matters brought forward with the Chairmanís consent
The date of the Annual Parish Meeting was approved as Thursday 26 April at 7.30pm in the New Village
Hall. Reports will be required from all committee chairs and members with a specific responsibility.

There was no further business and the meeting closed at 10.03pm.